JOB This is executive secretarial work that includes duties of an administrative nature. EXAMPLE OF DUTIES
- Maintains appointment calendar, prepares itineraries, and schedules meetings and conferences; informs participants of topics to be discussed and may provide them with background information.
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Processes, screens, and distributes incoming mail; prepares replies to routine correspondence for signature.
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Types correspondence, memos, reports, and other administrative forms. May take dictation of confidential correspondence and official documents. Reviews all typed materials for grammar, punctuation, and content.
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Serves as office receptionist; greets, announces, and routes visitors; answers and routes incoming calls.
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Coordinates and assists in the preparation of special reports. Interprets rules, regulations, and policies; provides the information for the resolution of problems.
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Completes research assignments and projects as directed.
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Compiles and analyzes data for administrative decisions.
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Maintains files of office correspondence, research materials, and related information.
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Makes travel arrangements for staff and prepares travel vouchers.
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Maintains adequate office supplies for use by staff.
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Prepares local purchase orders and purchase requisitions.
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May direct and train secretarial and clerical employees in carrying out assignments.
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Performs other related duties as required.
SUPPLEMENTAL INFORMATION A high school diploma or its equivalent and two years of secretarial and/or clerical experience.
Possession of a Certified Professional Secretary (CPS) Certificate can substitute for the required experience.
College education can substitute at the rate of 30 semester or 45 quarter hours for each year of the required work experience.
Vocational/technical training in an area of secretarial science or office/business studies can substitute at the rate of 720 classroom hours for each year of the required work experience.
Special Requirement
Ability to type at a rate of 50 correct words per minute and to proficiently use Microsoft Word.
