Job Summary:
The NorthWest Illinois Alliance of REALTORS® is seeking a self-motivated and organized part-time Administrator to oversee the daily operations and administrative functions of our real estate association. The ideal candidate will have a background in administration, excellent communication skills and customer service, and a strong ability to take initiative. You will play a pivotal role in supporting our members, managing events, and ensuring smooth operations of our association.
Responsibilities:
1. Membership Management:
- Handle member inquiries and payments in a friendly, helpful manner.
- Maintain accurate membership records and databases.
- Coordinate membership meetings and events.
2. Administrative Support:
- Manage correspondence, emails, and phone calls.
- Prepare minutes, reports, presentations, and Chapter Council meeting agendas.
- Assist with financial transactions and budget tracking for the Chapter Council.
3. Event Coordination:
- Plan and organize Chapter Council events, including meetings, seminars, and networking sessions.
- Coordinate logistics such as venue booking, catering, and attendee registration.
- Assist in marketing and promoting events to members.
- Approximately 6 early-morning or evening events per year.
4. Communications:
- Coordinate with the association's website and social media platforms.
- Draft and distribute newsletters, announcements, and promotional materials.
- Ensure timely communication with members regarding updates and initiatives.
5. Support the Multiple Listing Service (MLS):
- Assist the MLS Director with enforcement of MLS policies and procedures.
- Ensure compliance with MLS rules & regulations.
- Prepare minutes, agendas, reminders, etc. for MLS Committee Meetings
- Become familiar with the functionality of the MLS so as to train members on its use or answer questions.
6. Support Leadership:
- Assist other staff, the CEO, Council Chair & Vice Chair as needed.
- Prepare materials for Council meetings and committee sessions.
- Coordinate schedules and registration of national and state conferences for Council leadership.
**Qualifications:**
- Proven experience in administrative roles.
- Strong organizational skills with attention to detail and ability to multitask.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite and membership management software.
- Ability to work independently as well as part of a team, with a proactive and problem-solving attitude.
- Work schedule: 15 to 16 hours per week.
**Benefits:**
- Simple IRA Retirement plan.
- Paid Time Off, Vacation, Sick, and Holidays.
- Dynamic and supportive work environment with a collaborative team culture.
**Application Process:**
Interested candidates should submit a resume and cover letter outlining their qualifications and interest in the position. We will contact qualified individuals for interviews to discuss the role further.
Job Type: Part-time
Pay: $17.00 - $18.00 per hour
Benefits:
- 401(k)
- Employee assistance program
- Life insurance
- Paid time off
License/Certification:
- Driver's License (Required)
Ability to Commute:
- Freeport, IL 61032 (Required)
Ability to Relocate:
- Freeport, IL 61032: Relocate before starting work (Required)
Work Location: In person
