Description:
Position Overview
The Safety and Fleet Coordinator is responsible for supporting company-wide safety initiatives and managing fleet-related operations to ensure compliance, efficiency, and employee safety. This role serves as a key liaison between leadership, the safety committee, vendors, and field teams. The ideal candidate is highly organized, detail-oriented, proactive, and comfortable balancing administrative responsibilities with field-facing support.
Key Responsibilities
Safety & Compliance
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Coordinate safety training programs and maintain accurate training records, including CPR, confined space and other required certifications.
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Support AGC Retro and other safety-related documentation requirements.
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Serve as a liaison between the Safety Committee and company leadership, helping communicate initiatives, concerns, and follow-up actions.
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Monitor, manage, and fulfill PPE requests to ensure employee have required safety equipment.
Fleet Management
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Coordinate new vehicle setup, rentals as needed, Good To Go toll accounts, and vehicle assignments.
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Schedule and track routine vehicle maintenance and updates, ensuring compliance with company standards.
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Manage telematics systems, including monitoring, reporting, and follow-up on safety or usage concerns.
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Support insurance claims related to vehicle accidents and property damage, coordinating documentation and communication as needed.
Vendor & Subcontractor Administration
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Maintain the approved subcontractor list, ensuring agreements and documentation are current.
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Assemble and manage vendor packets, collecting insurance certificates, safety documentation, and required agreements.
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Work with accounting to ensure customers receive all required documentation and support to facilitate smooth transactions.
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Coordinate requested contract execution and monitor completion.
Administrative & Cross-Functional Support
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Assist leadership and project teams with safety, fleet, and compliance-related needs.
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Maintain accurate records, logs, and tracking documents related to safety, fleet, and vendor compliance.
Benefits
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Medical, Dental and Vision coverage, including some plans that are 100% employer paid
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401K Retirement Plan with Company match
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8 paid holidays off per year
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Paid Time Off (PTO) Plan
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Life Insurance
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Employee Assistant Program
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Company Paid Short- and Long-Term Disability Insurance
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Salary Range $32 - $36 per hour
Requirements:
- Experience in safety coordination, fleet management, or administrative operations (construction, trades, or service industries preferred).
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Strong organizational and recordkeeping skills with attention to detail.
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Ability to communicate effectively with field staff, vendors, and leadership.
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Comfortable working with technology platforms, document management systems, and reporting tools.
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Ability to handle sensitive and confidential information with professionalism.
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Proactive, dependable, and able to manage multiple priorities.
Preferred Experience
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Familiarity with fleet telematics systems and vehicle safety programs.
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Experience supporting safety committees or compliance efforts.
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Prior exposure to vendor or subcontractor compliance management.
