Description:
The Office Administrator provides oversight of day-to-day administrative operations to ensure the office functions in a healthy, productive, and professional manner. This role delivers a broad range of administrative services and partners closely with multiple leaders.
Duties and Responsibilities:
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Oversee day-to-day administrative operations to ensure effective office functionality
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Prepare, monitor, and manage office variable expense budgets (e.g., office supplies, employee relations)
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Maintain high standards of office organization and ensure communal spaces are clean, orderly, and well-maintained
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Implement best practices that promote a professional, welcoming, and efficient office environment
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Manage local giving-back budget and coordinate related activities
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Support and model Westwood's core values and contribute to a positive office culture
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Coordinate and present at monthly local town hall meetings
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Manage activities, performance, and training of the local Administrative Assistant, if applicable
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Ensure front desk coverage during business hours
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Partner with divisions and shared services to deliver a seamless onboarding experience for new hires and promotions
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Solicit, select, and manage office vendors and suppliers in alignment with direction from the Administrative Manager
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Collaborate with local leadership to coordinate internal meetings and client meetings
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Plan and coordinate office events and employee engagement activities
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Serve as a subject matter resource for staff on the Vantagepoint/Deltek ERP system
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Coordinate with IT to facilitate local service and support needs
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Run office errands as needed
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Perform daily upkeep of all office areas, ensuring areas are clean and orderly, including routine care of kitchen & breakroom facilities
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Ensure office representation within Westwood's Safety Group
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Monitor office space utilization and seating needs in partnership with division leadership
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Perform other duties as assigned by the Administrative Manager or the Regional Administrative Manager
Requirements:
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Strong written and verbal communication skills
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Demonstrated ability to exercise sound judgment and resolve issues independently
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Ability to multitask, work under pressure, and meet deadlines
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Excellent organizational skills with the ability to proactively manage multiple priorities with minimal supervision
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Proven discretion in handling confidential and sensitive information
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Adaptability to changing work environments and priorities
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Proficiency with Microsoft Office Suite
