Position Summary
Dockery Group is seeking a highly organized, motivated Administrative & Operations Coordinator to support the President and assist with day-to-day office and project administration.
This is a hands-on position requiring strong organization, time management, initiative, and follow-through. Responsibilities will vary from administrative support and project coordination to document management, phone calls, emails, applications, and miscellaneous business tasks.
Construction and bookkeeping experience are not required.
ResponsibilitiesAdministrative Support
· Assist the President with daily administrative tasks and follow-up.
· Help manage and organize emails and correspondence.
· Make and return business phone calls.
· Track outstanding tasks and follow up until completed.
· Schedule appointments, meetings, inspections, and other activities.
· Complete forms, applications, and general paperwork.
· Prepare basic correspondence and documents.
· Research information as needed.
· Assist with occasional business-related errands.
Office & Business Administration
· Handle business licenses, registrations, renewals, and similar requirements.
· Set up vendor, utility, and other business accounts.
· Organize and maintain company records.
· Scan and electronically file documents.
· Maintain necessary physical files and records.
· Assist in transitioning company records and processes to a primarily electronic system.
· Help maintain organized electronic folders and document-management systems.
· Coordinate paperwork and information with bookkeeping/accounting as needed.
Project Coordination
· Assist Project Managers and Superintendents with administrative project needs.
· Complete water meter, utility, permit, and similar applications.
· Communicate with cities, counties, utility companies, vendors, and other agencies.
· Track applications, permits, approvals, inspections, and other outstanding items.
· Coordinate required paperwork and payments.
· Assist with project startup and closeout documentation.
· Follow up on administrative project items to ensure they are completed on time.
General Operations
· Handle miscellaneous administrative and operational tasks as assigned.
· Coordinate with vendors and service providers.
· Order supplies and materials as needed.
· Pick up or deliver documents, checks, or other business items when necessary.
· Assist with special projects.
· Identify outstanding items and take initiative to get them completed.
Qualifications
· Strong organizational and time-management skills.
· Excellent attention to detail.
· Strong written and verbal communication skills.
· Ability to prioritize and manage multiple tasks.
· Self-motivated with strong follow-through.
· Comfortable making phone calls and communicating professionally.
· Strong computer skills.
· Experience with Microsoft Outlook, Word, Excel, OneDrive, or similar software preferred.
· Ability to learn new software and processes quickly.
· Dependable and able to work independently.
· Valid driver's license and reliable transportation.
· Previous administrative, office, executive assistant, or operations experience preferred.
· Construction experience is not required.
· Bookkeeping experience is not required.
Ideal Candidate
· Highly organized
· Dependable
· Detail-oriented
· Proactive
· Resourceful
· A strong communicator
· A self-starter
· Comfortable handling a variety of responsibilities
· Able to complete tasks without constant supervision
· Interested in becoming a long-term and valuable member of the company
Schedule
This is primarily an in-person position in Newnan, Georgia.
We are open to a full-time employee or a part-time candidate with the opportunity to grow into full-time.
Growth Opportunity
This position has significant opportunity to grow as the company continues to expand. Additional responsibilities and advancement opportunities will be available for someone who demonstrates strong organization, initiative, reliability, and ownership.
Pay: $18.00 - $22.00 per hour
Work Location: In person
