Job Summary
Barakat + Bossa, PLLC, a growing U.S.-based law firm, is seeking a dependable, organized, and service-oriented Office Services Coordinator to help ensure the smooth day-to-day operation of our office. This position provides administrative, facilities, and operational support to attorneys and staff while helping maintain an organized, professional, and welcoming office environment.
The ideal candidate is dependable, proactive, detail-oriented, and a strong team player who is willing to assist wherever needed.
Responsibilities
- Assist with receiving, sorting, and distributing incoming mail and packages, and prepare outgoing mail and courier shipments.
- Assist with managing office supply inventory and placing orders as needed.
- Set up and maintain conference rooms for meetings, including arranging refreshments as needed.
- Assist with coordinating vendors for office equipment, maintenance, and facility repairs.
- Operate and maintain copiers, printers, postage machines, and other office equipment as needed.
- Scan, copy, print, bind, and assemble legal and administrative documents as needed.
- Assist with file organization, records management, and document retention.
- Assist with maintaining clean and organized common areas, kitchens, conference rooms, and supply rooms.
- Provide reception and administrative support as needed.
- Assist with onboarding new employees by preparing workstations and office supplies.
- Monitor office safety and promptly report maintenance or security concerns.
- Support firm events, meetings, and special projects as assigned.
- Collaborate with attorneys and staff to address office needs and complete shared responsibilities.
- Perform other office-support duties as needed.
Qualifications
- High school diploma or equivalent required; associate degree preferred.
- One to three years of office services, administrative, facilities, hospitality, or related experience preferred.
- Strong organizational and time-management skills.
- Excellent communication and customer-service abilities.
- Proficiency with Microsoft Office, including Word, Outlook, and Excel.
- Ability to prioritize multiple tasks in a fast-paced environment.
- Ability to lift up to 30 pounds and move office supplies or boxes as needed.
Ready to join our team?
Send your resume and salary expectations to [email protected] with the subject line: Office Services Coordinator
Work Location: On-site in Coral Gables, FL
Pay: $18.00 - $20.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Employee assistance program
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
