Job Summary
We are seeking a dynamic and highly organized Office and supplies Manager to oversee the daily operations of our busy office and shop environment. This role is vital in ensuring smooth administrative workflows, order fulfillment, inventory, acting as the central hub with installers, customer service and suppliers. Excellent customer service, and efficient office management. The ideal candidate will be proactive, detail-oriented, and possess strong communication skills to support our team and clients effectively. As an Office Manager, you will serve as the backbone of our administrative functions, fostering a productive and welcoming workplace.
Duties
- Manage daily operations, including greeting customers, interacting with screen installers and suppliers. Handling phone systems with professionalism and courtesy.
- Oversee scheduling appointments, and coordinating appointments to optimize team productivity
- Maintain filing systems, data entry, and accurate record-keeping using tools like Microsoft Office and Google Workspace and Razor Sync
- Provide exceptional customer support by addressing inquiries promptly via phone or email, ensuring positive interactions
- Perform clerical tasks such as proofreading job orders, managing correspondence, and supporting bookkeeping activities with QuickBooks
- Coordinate procurement and inventory management to ensure all departments are well-equipped
- Oversee product orders shipping/receiving, tracking deliveries, investigating delivery discrepancies and processing orders
- Team Supervision Assigning tasks to installers, monitoring performance and time management.
- Requirements
- Proven experience in office management in home services preferably window and door screen companies and/or administrative roles with strong organizational skills with a willingness to learn.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications
- Excellent computer literacy with the ability to perform data entry, filing, and basic bookkeeping using QuickBooks or similar software
- Bilingual abilities are welcome to support diverse client, but not required.
- Strong phone etiquette skills with experience managing phone systems and providing customer service excellence
- Knowledge of office equipment operation such as printers, fax machines, and scanners
- Demonstrated ability to multitask efficiently while maintaining attention to detail and time management skills
- Personal assistant experience is advantageousJoin us as an Office Manager to lead our team with energy and professionalism! Your expertise will help create a seamless office environment where productivity thrives and everyone feels valued. We’re excited to welcome a motivated individual ready to make a positive impact every day!
Pay: $19.00 - $25.00 per hour
Benefits:
- Flexible schedule
- Paid time off
Work Location: In person
