The incumbent performs a wide variety of routine and complex recording, licensing and administrative support work in the City Clerk’s Division of the City and County Clerk and Recorder Department. The Recording and Licensing Specialist is a technical and professional level position responsible for the oversight and input, retrieval and quality control of permanent land records documents, examination and acceptance of marriage and civil union licenses and applications. The position evaluates forms and documents presented by individuals applying for marriage/civil union licenses and passports and decides whether the documentation and forms presented are sufficient. While performing these duties, ensures all County policies and procedures, all state laws and all Federal policies and regulations are adhered to. The incumbent exemplifies the characteristics of a collaborative, innovative and resilient work culture and along with the leadership team, models the appropriate behavior to create and maintain a resilient work culture within the department.
The incumbent provides holistic services to the public by seeking ways to integrate programs or services provided by other departments, divisions and agencies. The incumbent works in partnership with other employees, departments/divisions, agencies and the public in delivering effective and innovative services.
Perform all Recording Division duties as Subject Matter Expert including receipt, scan, index, verify, and record public documents such as deeds, liens, deeds of trust, maps, and plats while maintaining compliance with office policy, state statute, and federal regulation
Process electronic documents, complete eRecording, balance cash drawers, correct receipting errors, and complete daily opening/closing procedures including securing cash/check deposits in compliance with state statute and office policy
Create permanent images of recorded documents using desk and large format scanners, identify and correct discrepancies between document images and indexes, and manage document retention according to County, State and Federal policies
Review and process marriage/civil union licenses, monitor execution of oaths and forms, function as notary, and provide public services including recording information, fee collection, and education on document access
Compile, interpret, and prepare data for studies and reports, process Monument Records from State Department of Local Affairs, and provide additional support to Licensing and Elections as needed
Oversee mail operations for the entire City and County of Broomfield including opening, sorting, disbursement of incoming mail and packages, managing postage reports, and coordinating with finance for department reimbursements
Maintain and update the division webpages for Recording, and Board of Equalization as needed
