Job Overview
We are seeking a dynamic and detail-oriented Bookkeeper/Administrative Assistant to join our team! This vital role combines essential bookkeeping responsibilities with comprehensive administrative support, ensuring smooth office operations and accurate financial management. The ideal candidate will be energetic, highly organized, and possess excellent communication skills, ready to contribute to a vibrant workplace environment. If you thrive in multitasking, excel at managing data, and enjoy providing exceptional customer service, this is the perfect opportunity for you to grow your career while making a meaningful impact.
Responsibilities
- Manage day-to-day bookkeeping tasks using QuickBooks, including invoicing, expense tracking, and bank reconciliations
- Verify shipping documentation: Audit and match trucking slips against invoices, cross-referencing quantities and rates to identify and resolve any discrepancies.
- Maintain accurate financial records through diligent data entry and filing
- Support office management by overseeing front desk duties such as greeting visitors and handling multi-line phone systems with professionalism and courtesy
- Provide exceptional customer support via phone and email, addressing inquiries promptly and effectively
- Assist with calendar management, scheduling appointments, and coordinating meetings for team members or clients
- Perform clerical tasks such as proofreading documents, organizing files, and maintaining office supplies
- Utilize Microsoft Office and Google Workspace tools for document creation, data entry, and communicationQualifications
- Proven experience in office administration or clerical roles with a strong emphasis on bookkeeping using QuickBooks
- Excellent computer literacy with proficiency in Microsoft Office (Word, Excel) and Google Workspace (Docs, Sheets)
- Strong organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment
- Exceptional phone etiquette and customer service skills, including experience with multi-line phone systems and front desk responsibilities
- Bilingual abilities are highly desirable to assist diverse client needs effectively
- Previous experience as a dental or medical receptionist or personal assistant is a plus but not required
- Demonstrated attention to detail in proofreading, data entry, filing, and calendar management
- Ability to handle multiple responsibilities simultaneously while maintaining professionalism and accuracy
Join us to be part of a supportive team that values your skills! This paid position offers an engaging work environment where your organizational talent and administrative expertise will shine. We’re excited to see how your energy and dedication can help us succeed together!
Pay: $24.00 - $28.52 per hour
Benefits:
Work Location: In person
