Harbor Properties is looking for a FACILITIES COORDINATOR!
Harbor Properties has been redefining the role of landlord since 1999. It’s where choice properties and great people come together with traditional values and extraordinary service.
Location: Tyler, TX with travel to Garland and Carrollton TX
BENEFITS:
- Generous Holiday and PTO benefits
- Medical, Dental, Vision
- 401K Traditional and ROTH
- Cellular Phone Allowance
- Mileage Reimbursement
- Training and Educational Assistance
ESSENTIAL FUNCTIONS:
- Perform inspections of each property to ensure Harbor Properties policies, practices, and procedures are followed.
- Recommend and create a scope of work for building maintenance and building improvements.
- Employ and contract for service, maintenance, and groundskeeping personnel; establish routine upkeep of property.
- Purchase supplies and materials needed for maintenance and remodeling.
- Manage building information for service contracts, reports/inspections, blueprints, and pending work and purchase orders.
- Respond to building service calls and emergency issues.
- Establish and maintain a personable rapport with existing and prospective tenants.
- Evaluate condition of newly vacant spaces; creates a scope of work, and coordinate a schedule to make turn-key ready.
- Coordinate with the marketing department on vacancies, ready dates, current floor plans, and building photos.
- Responsible for interviewing, hiring and overseeing outside contractors, and maintenance personnel.
- Direct outside contractors by developing the scope of work to be bid. Hire and assign work to contractors.
- Oversees contractors to completion and verifies billing and approves payment to vendors.
WORK HOURS:
- Salaried position with office hours: Monday - Friday (8 am - 5 pm).
- Weekends and nights will be needed for emergency situations on rare occasions.
JOB QUALIFICATIONS:
- High School Diploma or GED
- Must have a valid driver’s license
- Real Estate or leasing experience preferred
- Ability to analyze floor plans, blueprints, and contractor bids and invoices
- Knowledge of regulations and building codes
- Strong communication, sales, and negotiating skills
- Computer literacy with proficiency in Microsoft Office
- High energy and flexibility and be able to succeed in a fast-paced environment
- Must pass all valid background checks and drug screenings
- The ability to possibly work irregular hours, including weekends and holidays
Job Type: Full-time
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Health insurance
- Life insurance
- Paid time off
- Professional development assistance
- Vision insurance
Application Question(s):
- How many years of facilities, maintenance, property management or building operations experience do you have?
- Have you coordinated building repairs, maintenance vendors, or service contractors as part of a previous role?
- Are you comfortable managing multiple facility-related projects, work orders, and deadlines simultaneously?
- Do you have experience maintaining records related to facility inspections, safety compliance, or preventive maintenance schedules?
- Do you currently possess a valid driver's license and have reliable transportation to travel between office locations as needed?
- This position requires employees to pass background checks as required by state and federal regulations for individuals working with children. Do you have any criminal convictions that may prevent clearance approval? Please explain below.
- This role requires transporting our clients and maintaining eligibility under our insurance carrier’s policies. Have you had any driving-related convictions (such as DUI) that would prevent you from being covered by our insurance?
Work Location: In person
