UCSD Layoff from Career Appointment: Apply by 7/13/26 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Reassignment Applicants: Eligible Reassignment clients should contact their Disability Counselor for assistance.
Advancement Services within Advancement is responsible for providing gift policy and infrastructure support in fundraising; processing, accounting for, and stewarding all charitable gifts to both UC San Diego and the UC San Diego Foundation; and overseeing the operations of the legally separate incorporated 501c3 charity, the UC San Diego Foundation.
These areas not only represent the highest risk fiduciary operations in Advancement and one of the highest risks on the campus, but they are also highly unique on the campus. No other campus unit has the delegated authority to process and receipt gifts or directly manage financial investments. The campus foundations are legally separate and have a separate fiduciary board of trustees. Accordingly, due to the complex nature of operations and oversight for a foundation, the fiduciary risk, and the magnitude of funds involved, there are reputational, legal, IRS, accounting, and donor relations requirements that must be adhered to.
Functional areas of Advancement Services include UC San Diego Foundation Board Operations and Management; Gift Services and Accounting (comprised of Gift & Foundation Accounting and Gift Services), Investment Operations, and the Office of Gift Policy Administration and Donor/Fund Stewardship.
The Gift Intake Analyst independently performs complex analytical functions related to the initial gift analysis, classification, and acceptance of all incoming gifts, memberships, pledges, and private grants to the UC San Diego Foundation and to The Regents.
The incumbent must be able to understand and apply internal auditing policies and generally accepted accounting policies/principles to review and analyze completeness and accuracy of all gift related financial activities. The position requires the incumbent to demonstrate extraordinary standards of care and understanding of risks, fiduciary obligations, and internal control issues to ensure compliance with IRS regulations, UC San Diego Foundation, Campus and UC Office of the President Accounting policies and procedures.
The position is responsible for all gift processing including cash handling operations, credit card transactions, financial recording of UC San Diego Foundation and the Regents gifts and preparation of all gift, reporting, and biographical data for input into a complex alumni/donor database - Blackbaud CRM.
The incumbent will act as primarily liaison with the Development Office, Campus departments, OPAFS, the UC San Diego Foundation Accounting Office, the Office of Contract and Grant Administration among other financial and accounting entities to resolve gift processing issues.
Uses professional concepts. Applies organizational policies and procedures to resolve various issues. Works on problems of limited to moderate scope where analysis of situations or data requires a review of multiple factors. Exercises judgment within defined procedures and practices to determine appropriate action. Contacts are primarily internal to the department, but may also be external.
Bachelor's degree or equivalent experience in Accounting or Business. In addition, a specific verifiable requirement is the successful completion of college level accounting courses through the intermediate accounting level.
Strong analytical, research, and comprehension skills; ability to analyze and summarize accounting data; develop strategies for problem resolution as well as completing projects and tasks in a timely and accurate manner.
Demonstrated ability to understand and work with gift policies, donor recognition, major gifts, annual giving, and special gifts .Demonstrated knowledge of and extensive work experience in the application of theories, principals, and practices of accounting with emphasis on internal controls and review.
Demonstrated ability to understand and use complex law, policies and procedures with emphasis on IRS laws governing charitable giving.
Working knowledge of finance policies, practices, and systems.
Ability to gather reasonably retrievable information to organize, and perform basic financial analysis assignments.
Demonstrated ability to effectively present information verbally and in writing clearly and concisely.
Demonstrated ability using spreadsheet and database software for moderately complex financial analysis, fiscal management, and financial reports.
Demonstrated interpersonal skills at all levels within the unit; excellent service orientation and critical thinking skills; and attention to detail. Demonstrated ability using organizational skills to multi-task in a high volume environment.
Ability to adapt to changing priorities.
Ability to function as a member of a team.
Intermediate knowledge and understanding of internal control practices and their impact on protecting University resources.
Demonstrated knowledge and skill in using automated accounting and database systems and familiarity with automated input, review and reconciliation of journal entries, ledger accounts, and credit transactions.
Demonstrated understanding of a corporate or non-profit/government environment dealing with high volume and complex transactions involving cash receipts/sales/gifts through the accounting system, up to and including general ledger and financial statement outcome.
Demonstrated skill in use of Word, Access, Excel or similar software.
Good mathematical ability, with skill to comprehend and perform standard and complex calculations. Ability to apply such knowledge to the task at hand. Ability to compile data, reconcile balances, and present numerical information in a logical, consistent and comprehensive format.
Proven oral and written communications skills to effectively with people in conversation and/or to compose correspondence to clearly and concisely provide accurate information.
Ability to establish and maintain supportive interpersonal relationships with coworkers and customers and to provide quality and courteous services to internal and external customers.
Demonstrated ability to assess job needs and job-related demands, establish priorities and manage multiple tasks simultaneously.
Job offer is contingent on clear Background Check.
Must be willing and able to travel.
Must have access to reliable transportation.
Occasional evenings and weekends may be required.
Pay Transparency Act
Annual Full Pay Range: $73,205 - $106,634 (will be prorated if the appointment percentage is less than 100%)
Hourly Equivalent: $35.06 - $51.07
Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).
If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.
To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.
The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.
For the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination
UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.
Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer.
a. "Misconduct" means any violation of the policies governing employee conduct at the applicant’s previous place of employment, including, but not limited to, violations of policies prohibiting sexual harassment, sexual assault, or other forms of harassment, or discrimination, as defined by the employer. For reference, below are UC’s policies addressing some forms of misconduct:
- UC Sexual Violence and Sexual Harassment Policy
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UC Anti-Discrimination Policy
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Abusive Conduct in the Workplace
