A Day in the Life and the Impact You’ll Make:
The FME Operations & Administrative Coordinator is the operational backbone of DEKRA's Foreign Material Exclusion Services business. This role is responsible for ensuring that every project is staffed, documented, and administered with precision — from managing seasonal employee databases and site access logistics to overseeing invoicing, compliance reporting, and day-to-day coordination. The ideal candidate has direct experience in the nuclear FME or outage services industry and understands the unique scheduling, credentialing, and documentation demands of nuclear plant work.
This position is designed to absorb key administrative and operational functions currently handled by the Business Manager, freeing senior leadership to focus on client relationships and growth.
What You’ll Do:
Field Staffing & Resource Coordination
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Contribute to a safe and healthy work environment by actively participating, taking responsibility, and following established procedures and policies.
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Manage the scheduling, deployment, and rotation of FME field personnel across all active outage and project assignments.
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Maintain and continuously update a comprehensive seasonal employee database including resumes, qualifications, certifications, and availability.
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Coordinate with site management and projects leads to ensure correct staffing levels and personnel qualifications for each assignment.
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Support recruiting efforts: source, screen, and onboard contract FME personnel in collaboration with HR and the Business Manager.
Site Access & Compliance Administration
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Manage client specific nuclear site access requirements: specific training completions, badging, and unescorted access qualification.
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Track expiration dates and renewals for all personnel qualifications, certifications, and site-specific requirements.
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Ensure all field staff comply with DEKRA and client safety policies, code of conduct, and nuclear industry standards (NRC, INPO, NEI).
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Serve as the primary point of contact for site access administrators at client facilities.
Project Documentation & Reporting
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Coordinate the preparation, review, and distribution of Project Plans, FME Execution Plans, daily/shift reports, and post-project reports.
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Maintain organized project files and documentation in accordance with DEKRA quality standards.
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Track project progress against plan; flag deviations and escalate to project leads or management as needed.
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Prepare internal business reporting: project status summaries, staffing utilization reports, and operational metrics for management review
Invoicing, Contracts & Financial Administration
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Ensure timely and accurate client invoicing in coordination with project managers and the finance team.
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Track purchase orders, contract terms, and billing milestones; flag upcoming expirations or scope changes.
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Support the preparation and processing of subcontractor and field personnel pay documentation.
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Assist with budget tracking and cost reporting at the project and business unit level.
Tools, Systems & Process Improvement
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Own and continuously improve DEKRA FME's operational tools, templates, and databases.
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Identify administrative inefficiencies and propose process improvements to reduce friction and improve quality.
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Provide administrative support for client proposals, contract renewals, and vendor onboarding.
What You’ll Bring:
Bachelor's degree in business administration, operations, project management, or a related field; or equivalent combination of education and relevant industry experience.
Minimum 3 years of experience in operations, project coordination, or administrative management role.
Minimum 2 years of experience in the nuclear, FME, outage services, or industrial field services industry.
Experience with nuclear site access administration, contractor qualification management, or similar compliance-intensive environments is highly desirable.
Ability to acquire and maintain unescorted access to US nuclear facilities as needed.
Physical Considerations:
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Ability to move and conduct work with full range of motion.
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Ability to lift 25-50lbs (luggage).
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Extended periods of computer-based work.
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Extended periods of standing.
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Ability to handle extended periods of computer-based work.
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Ability to work flexible hours as needed during outage scheduling peaks.
Travel Considerations:
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Domestic and/or international travel; estimated 15%, depending on business needs.
What You’ll Receive for the Value You Bring:
Compensation:
DEKRA North America’s compensation reflects the cost of labor across several US geographic markets. The base pay for this position ranges from $18.65 per hour in our lowest geographic market up to $26.00 per hour in our highest geographic market. This position is designated as bonus eligible, subject to plan terms and conditions. Actual pay is based on several factors including market location and position-related knowledge, skills, and experience.
Benefits:
DEKRA North America strives to provide a competitive benefits package to colleagues and promotes physical, emotional, and financial well-being. Colleagues can self-select from our benefits to create a package unique to their needs. These benefits include access to competitive health care and retirement benefits, paid time off, mental health well-being resources, and opportunities to learn and develop. Below is a list of benefits we offer our colleagues:
Health & Well-being Benefits:
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Health care benefits: medical & prescription, dental, vision (including Domestic Partners)
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Critical Illness & Hospital Indemnity supplemental insurance
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Company Health Savings Account contribution
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Flexible Spending Account for eligible health care and dependent care expenses
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Paid time off such as vacation, sick leave, and floating holidays
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Mental and emotional support resources through our Employee Assistance Program
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Wellness Program to increase activity and health habits, with ability to earn participation rewards
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Paid Parental Leave
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Travel Assist (Domestic/International)
Financial Benefits:
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Participation in a 401(k) plan, with an employer match
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Company paid Short- & Long-Term Disability benefits
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Group term life insurance with options to buy-up for self and others
Growth and Development Benefits:
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Education Assistance Program
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Student Loan Repayment Assistance
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LEAD Forward Leadership Development Program
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Internal training and development resources to grow your career
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Annual Career Goal Setting and Performance Review cycle participation
This list provides an overview of benefits provided for US-based colleagues; the DEKRA North America Employee Benefits Guide outlines plan details and further related eligibility requirements.
Additional Position Details:
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Reports to: Business Manager, FME Services
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Work Model: Remote
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Work Location: US-based Remote
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Supervises Others: No
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Status: Full-time; Regular
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FLSA Classification: Non-Exempt
About Us:
As a global provider of comprehensive services and solutions, we help our customers improve their safety, security, and sustainability outcomes. DEKRA is the world’s leading testing, inspection and certification (TIC) companies offering innovative professional services in the fields of vehicle inspection, expert appraisals, industrial product testing & certification, management system certifications, leadership consulting, and much more. DEKRA is a purpose-driven organization with a deep passion to make the world a safer place on the road, at work, and at home. In DEKRA, you will be part of a continuously growing organization with a 100-year history involved in more than 50 countries on five continents.
We hope you’ll consider a career with DEKRA North America as we strive to become the Global Partner for a Safe World!
DEKRA North America is an equal opportunity employer; all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.
DEKRA North America is committed to working with and providing reasonable accommodation to individuals with physical and mental disabilities. If you need special assistance or accommodation while seeking employment, please email [email protected], or call +1 (770) 971-3788. We will make a determination on your request for reasonable accommodation on a case-by-case basis.
DEKRA North America will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay.
DEKRA North America participates in the E-Verify program to confirm eligibility to work in the United States.
