Company Background
Powder is a year-round resort and real estate development project nestled throughout 12,000 acres in the Wasatch Mountains of Northern Utah. We are striving to be the premier place of being and doing, a destination that fuses outdoor recreation with a cultural and hospitality program that connects visitors with a deeper sense of self and purpose. Our core values come to life in a unique and natural setting of unparalleled beauty.
We’re looking for Big-Hearted Champions who are passionate about outdoor recreation, art, and meaningful connection. Together, we're crafting a one-of-a-kind, multi-season destination that seamlessly blends outdoor art, exhilarating recreation, and exceptional hospitality. If you’re an enthusiastic, caring team player who strives for excellence—and always tries to do the right thing, even when no one is watching—you’ll fit right in at Powder.
We Are:
Big-hearted: passionate, warm, joyful, and generous. We’re champions: tenacious, intolerant of mediocrity, and constantly seeking feedback. These values make us who we are and help drive us to fulfill our purpose: to spark wonder.
Our Commitment to Equality
Together we are one team, not an "us vs. them" mentality. We are focused on being a progressive employer with pay equity, inclusion, while building diverse teams
Job Title: District Clerk & Development Services Coordinator
Department: Development
Status: FT Year Round Hourly
Reporting To: VP, Mountain Construction
Position Overview:
Powder Mountain is seeking a full-time Water and Sewer District Clerk & Development Services Coordinator. This is a dual-function role. Under SMHG’s operating arrangement with the Powder Mountain Water and Sewer District (the “District”), the position performs the statutory District Clerk and Records Officer functions on the District’s behalf, including monthly utility billing, customer account management, and accounting support. These District duties are expected to require less than 20 hours per week.
The remainder of the position’s time supports the Powder Mountain Development and Construction team with contract execution and administration, accounts payable coordination, and general accounting and administrative support. The successful candidate will manage their time across both functions, ensuring District statutory deadlines and billing cycles are always met while providing consistent, reliable support to the development team.
In performing District functions, this position is responsible for ensuring compliance with applicable Utah law governing local and special service districts, including the clerk and bookkeeping duties described in Utah Code Title 17B (e.g., §§ 17B-1-632 and related provisions), the Government Records Access and Management Act (GRAMA), the Open and Public Meetings Act, public notice requirements, records retention standards, and other applicable regulations.
Key Responsibilities — District Clerk & Records Officer Services (up to 20 hours/week):
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Board Administration and Governance:
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Serve as Clerk to the District’s Board of Trustees.
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Prepare, publish, and distribute Board meeting agendas, packets, notices, and supporting documents.
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Attend Board meetings (including evening meetings) and record official proceedings; prepare and maintain accurate minutes, resolutions, and official records.
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Post required legal and public meeting notices through designated publication and electronic systems.
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Coordinate Board member oaths of office, ethics disclosures, conflict of interest filings, and required training certifications.
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Coordinate and facilitate virtual and in-person Board meetings as required.
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Records Management and Compliance:
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Serve as the District’s official Records Officer and custodian of District records.
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Maintain, organize, archive, and dispose of records in accordance with approved retention schedules and state requirements.
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Process and respond to GRAMA requests.
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Coordinate annual records retention reporting and maintain records required by state auditors and regulatory agencies.
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Obtain and maintain State of Utah records management and clerk certifications as required.
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Monthly Billing and Customer Accounts:
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Prepare and issue monthly utility billing to District customers; process payments and customer account transactions.
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Serve as the primary point of contact for property owners and customers regarding billing, account status, service applications, account establishment, and occupancy changes; respond professionally to inquiries and resolve complaints.
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Prepare and issue collection notices, shutoff notices, lien notices, and lien releases; coordinate recording of liens and related documents with county offices.
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Maintain customer account records and prepare receivable and collections reports for Board review.
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District Financial Administration:
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Maintain the financial records for each District fund and related subsidiary records, including records of outstanding bonds, consistent with Utah Code § 17B-1-632.
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Review invoices for accuracy and authorization; enter and track accounts payable; prepare payment reports for Board review and approval.
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Coordinate any District payroll or trustee compensation processing with the District’s CPA or payroll provider, and maintain related compliance records.
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Assist with preparation of the annual District budget, budget-to-actual reporting, annual audit coordination, financial certifications, fraud risk assessments, and state reporting requirements.
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Assist with management of Public Treasurers’ Investment Fund (PTIF) accounts and bond-related financial documents as directed.
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Regulatory and Agency Coordination:
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Serve as the District’s administrative point of contact with state agencies, county offices, auditors, regulatory entities, and professional associations.
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Maintain required licenses, registrations, certifications, and organizational filings; coordinate required reports and filings with state and local agencies.
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Assist with bond documentation, grant administration support, and regulatory compliance activities.
Key Responsibilities — Development & Construction Team Support:
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Support contract execution and management for the Development and Construction team, including preparing contracts for signature, routing documents for execution, tracking contract status, and maintaining organized contract files.
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Track contract values, change orders, insurance certificates, lien waivers, and closeout documentation.
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Provide accounts payable and accounting support for development and construction projects, including invoice review against contract terms, coding, and payment tracking.
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Assist with budget tracking, cost reporting, and reconciliation for active projects.
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Coordinate with engineers, attorneys, title companies, contractors, consultants, and government agencies on behalf of the development team.
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Provide general administrative support, correspondence preparation, data entry, filing, and records maintenance.
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Perform other duties as assigned by the Chief Development and Construction Officer.
Requirements and/or Qualifications:
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At least 18 years of age.
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Associate degree in Public Administration, Business Administration, Accounting, Human Resources, Records Management, Office Administration, or a related field, and three (3) years of progressively responsible administrative, records management, municipal government, accounting, payroll, contract administration, or human resources experience; OR
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High school diploma or GED and five (5) years of increasingly responsible experience in local government administration, records management, accounting, contract administration, or executive administrative support.
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Knowledge of and experience with:
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Utah public records laws (GRAMA) and records retention requirements.
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Utah Open and Public Meetings Act and special/local district governance.
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General accounting, accounts payable, accounts receivable, and utility billing practices.
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Contract administration and construction documentation (preferred).
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Public-sector budgeting and audit processes.
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Microsoft Office Suite, accounting software, electronic records systems, and virtual meeting platforms.
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State of Utah Certifications (or willing to obtain within 30 days):
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Special District & Special Service District Board Member Training
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Open and Public Meetings Act Training
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Government Records Access and Management Act (GRAMA)Training
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Records Officer Certification
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Small System Risk and Resilience Assessments (AWIA)
Physical Requirements- Must be able to perform physical activities such as, but not limited to:
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Full range of body movements
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Reach, push, pull, lift, and carry objects that may be heavy (50+ pounds)
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Prolonged periods of standing, walking, bending, twisting, and repetitive actions
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Walk on even/uneven/slippery terrain
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Climb/descend stairs
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Manual dexterity to operate manual tools and power equipment on a constant basis
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Safely handle hazardous materials
Working Environment:
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Work is primarily performed in a professional office environment at Powder Mountain.
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Frequent interaction with District Board members, property owners and customers, resort staff, consultants, contractors, government officials, and members of the public.
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Regular attendance at evening District Board meetings and occasional public hearings is required.
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Position may require work outside normal business hours to meet Board, billing, budget, audit, reporting, contract, or emergency operational deadlines.
