Required Application Materials
A single PDF or Word document containing a resume, letter of interest, and a list of the names and contact information for three (3) professional references is required to apply.
Important Instructions:
When prompted to upload your “resume”, upload your combined documents as one file.
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Please do not upload documents to “Cover Letter” or “References”.
If the required application materials were not uploaded at the “resume” prompt, please withdraw your application, and re-apply to upload your combined documents as one file.
Job Summary
The Administrative Assistant II works for the Texas Child Health Access Through Telemedicine program and provides administrative duties. This position will assist the staff members and management daily. The role will work closely with the TCHATT Sr. Program Coordinator, Referral Coordinators, Outreach Team, and TCHATT stakeholders to help provide support as needed.
Major Responsibilities/Duties/Critical Tasks
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Maintains and orders program supplies
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Performs monthly reconciliation of departmental accounts
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Answers telephone lines and handle calls in a professional manner
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Facilitates as a backup to the referral coordinators when needed
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Assists Sr. Program Coordinator in scheduling and attending psychiatry appointments
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A support staff to outreach team
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Participates in outreach and engagement activities
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Copying, scanning, faxing, printing, fining, organizing.
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Collaborate with compiling and maintaining documents for various reporting events.
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Keep databases up to date.
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Other duties as assigned.
Required Education/Experience
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High School Diploma or GED equivalent.
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Three (3) years of related work experience.
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May accept a combination of education and experience.
Preferred Education / Experience:
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Bachelor's degree in psychology or closely related field.
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One (1) year of clerical experience.
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Database knowledge.
Accompanying Knowledge, Skills, Abilities and Competencies
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Excellent written and verbal communication skills
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Extensive experience with the use of Microsoft Office Products, Adobe Acrobat Pro Software, and an ability to learn various other programs.
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Customer service skills
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Ability to multi-task in a fast-paced work environment
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Ability to be flexible, make sound decisions and demonstrate problem solving skills.
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Ethical.
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Ability to maintain confidential information.
About The University of Texas at Tyler and UT Tyler Health Science Center
The University of Texas at Tyler is part of the prestigious University of Texas System that includes 14 institutions located throughout the state. Founded in 1971, UT Tyler today enrolls 10,000 students and consists of six colleges.
Designated an R2 research institution by the Carnegie Classification of Institutions of Higher Education, UT Tyler supports our surrounding region through innovation intended to uplift communities, spearhead sustainability initiatives, preserve ecosystems and support entrepreneurship. UT Tyler has the highest Carnegie classification in East Texas.
Providing exceptional patient care, comprehensive education and innovative research, The University of Texas at Tyler Health Science Center and UT Health East Texas combine to serve as the university medical center for Northeast Texas and beyond.
For more information, please visit https://www.uttyler.edu/about.
Additional Information
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.
This position is security-sensitive and subject to Texas Education Code Section 51.215, which authorizes the employer to obtain criminal history record information. Applicants selected must be able to show proof of eligibility to work in the United States by time of hire.
For more information regarding benefits offered by UT Tyler, please visit https://www.uttyler.edu/offices/human-resources/employees/benefits.
Clinical Position Requirements
Clinical positions may be required to complete a pre-employment health screening, following a contingent job offer, to determine whether they possess the physical capabilities needed to safely fulfill the specific demands of the position. Additionally, clinical positions require compliance with the University’s Vaccine Preventable Disease Policy.
EEO Statement
The University of Texas at Tyler is an Equal Employment Opportunity Employer.
