About the Firm
A dynamic, entrepreneurial law firm providing high-quality legal services across multiple industries is seeking an Assistant Controller to join its Finance department. The firm values collaboration, accountability, operational excellence and continuous improvement. This is a hands-on role within a fast-paced environment where finance and operations work closely together to support the broader business.
The Opportunity
This role is ideal for someone who thrives in a detail-oriented, process-driven environment and is eager to grow into increasing levels of responsibility over time. The Assistant Controller will play a critical role in the day-to-day financial operations of the Firm, including billing, accounts payable/receivable, reporting and operational support.
Beyond technical accounting skills, the ideal candidate is proactive, highly organized and naturally takes ownership. This person should be comfortable identifying inefficiencies, creating structure where needed and helping improve systems and processes across the department. The role offers significant exposure to firm leadership and the opportunity to grow into a more senior operational or finance leadership position over time.
About You
The ideal candidate is someone who is highly detail-oriented, dependable and eager to continuously improve both themselves and the systems around them. They are comfortable operating in a fast-moving environment, balancing competing priorities and stepping in wherever needed to support the team.
This person should be:
- Exceptionally organized with strong attention to detail and accuracy.
- Able to handle confidential information with professionalism and discretion.
- A strong communicator who can interact professionally with attorneys, clients and internal staff.
- Process-oriented and motivated to build, refine and document systems and workflows.
- Comfortable “managing up” by proactively identifying needs, following through and helping leadership stay informed and organized.
- A proactive problem-solver who anticipates issues and suggests practical solutions.
- Eager to grow professionally and take on increasing levels of ownership and responsibility over time.
- Willing to roll up their sleeves and operate both strategically and tactically depending on what the business needs.
Qualifications
- Bachelor’s degree in Accounting, Finance or related field preferred.
- 2+ years of experience in billing, bookkeeping, accounting support or finance operations (law firm/professional services experience strongly preferred).
- Proficiency in QuickBooks; experience with legal billing systems strongly preferred.
- Strong Excel/Google Sheets skills, including comfort managing reports, reconciliations and spreadsheets.
- Strong organizational and time-management skills with the ability to prioritize effectively in a deadline-driven environment.
Key Responsibilities
- Enter and reconcile payments received through bank accounts, electronic payment portals and lockboxes.
- Manage accounts payable transactions, including entering payments in QuickBooks and billing systems.
- Maintain accurate billing records, spreadsheets and financial reports.
- Run monthly billing processes and distribute invoices to attorneys and clients.
- Handle attorney and client requests regarding invoice edits, A/R reporting and billing questions.
- Manage the firm billing inbox and resolve client inquiries, including payment discrepancies.
- Assist with retainer agreements, new matter setup and retainer payment tracking.
- Support conflict check and new matter intake systems and ensure information remains current and organized.
- Manage attorney commission and collateral account tracking.
- Run recurring financial and operational reports and provide light analysis for leadership review.
- Assist with identifying, documenting and improving internal finance and billing processes.
- Support broader operational and administrative initiatives within the finance department as needed.
Compensation & Benefits
- Salary: $65,000-$75,000
- Competitive benefits package including health, dental, vision, PTO and 401(k) with match
- Hybrid work environment
Why Apply?
This is an opportunity to step into a highly visible role within a respected boutique law firm where your work will have direct operational impact. The position offers meaningful exposure to leadership, the ability to influence systems and processes and the opportunity to grow into expanded responsibilities over time.
Pay: $65,000.00 - $75,000.00 per year
Benefits:
- 401(k)
- 401(k) 4% Match
- Health insurance
- Parental leave
- Professional development assistance
Work Location: Hybrid remote in Summit, NJ 07901
