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Payment Specialist-Payroll & Accounts Payable

Dwight Englewood School -
Englewood, NJ

Job Details

$40 an hour

Benefits

Paid holidays
Health insurance
Dental insurance
Vision insurance
403(b)
Life insurance

Qualifications

Accounting systems
Financial compliance reporting
Financial close processing
Google Sheets
Database systems
Data analysis reporting
Payroll tax processing
Payroll tax returns
Employment law
ADP
HR legal compliance
English
Mid-level
External financial audit coordination
Workers' compensation insurance knowledge
Compliance reporting
Invoice payment processing
Employee data management
Analysis skills
Expense reports
Internal employee customer service
Data management
Financial records management
Task prioritization
Invoice reconciliation
Vendor relationship management
Vendor communication
403(b) retirement plans
Organizational skills
State tax return preparation

Full Job Description

Payment Specialist - Payroll and Accounts Payable

Dwight-Englewood School is seeking a business office team member to process payroll and general disbursements. This position is an integral part of the Business Office team, works closely with the Senior Accountant and Human Resources, and reports directly to the Controller.

PAYROLL

Administration of all payroll-related functions, management of payroll data, compliance, reporting, and reconciliation. Manage the ADP Workforce Now and Time and Attendance database, including the configuration of employee schedules, custom data fields, and pay codes.
Process semi-monthly payroll for all employees, ensuring the proper calculation of salaries, hourly wages, stipends, overtime, leave accruals, holiday pay, contributions and deductions.
Ensure compliance with federal, state, and local payroll laws, tax regulations, and best practices.
Prepare payroll reports and reconciliations for management.
Ensure the accurate accrual and recording of employee time off.
Continually maintain accurate employee payroll records
Maintain integrity, confidentiality, and security of all payments.
Review quarterly federal tax returns and ensure payroll tax deposits are made in a timely and accurate manner.
Issue W-2s and prepare required state and federal tax reporting.
Participate in and prepare reports for the annual financial audit, IRS Form 990, 403(b), and workers’ compensation audits.
Calculate fiscal year-end accruals and adjustments for both payroll and general expenses
Proactively stay informed about changes in labor laws to adjust payroll and benefits practices accordingly.

ACCOUNTS PAYABLE

Full ownership of the accounts payable process including vendor set up through execution of the complete disbursement cycle, recording and reviewing expenses, payments, reporting, reconciliation, and analysis of expenditures.
Via Blackbaud Expense Management review invoices, identify errors, ensure proper approval, coding, and allocation to appropriate general ledger accounts.
Maintain the A/P database, vendor profiles, and systems that support transactions and records
Process payment via Blackbaud Payment Assistant
Monitor payment data related to contracts and agreements.
Review approvals for consistency with the School’s procurement policies.
Record journal entries and monthly reconciliation of accounts payable, accrued and prepaid expenses, and related general ledger accounts.
Coordinate approval of credit card transactions through Concur Solutions. Ensure proper G/L distribution and detail receipts. Monthly recording and reconciliation of credit card charges
Communicate with vendors, budget managers, faculty, and staff to promptly resolve internal and external inquiries and discrepancies.
Coordinate, review and issue 1099s
Monthly and year end reconciliation of various operating expense and capital expenditures
Preparation of worksheets and schedules for the year end annual audit.

Candidate Qualifications:
Minimum of three years’ experience processing payroll for at least 200 employees required.
Experience with ADP Workforce Now and Time and Attendance preferred
Working knowledge of wage and hour laws, both federal and in the state of New Jersey.
Minimum 2 years hands on experience processing and reconciling accounts payable
Experience with Blackbaud FENxt, Expense Management and General Ledger, preferred
Accounting or bookkeeping experience preferred
Strong analytical ability, organizational skills, and attention to detail.
Skilled in using Excel and Google Sheets.
Excellent oral and written communication skills in English; bilingual ability is a plus.
Ability to work both as part of a team and independently, and to prioritize assignments and workload.
A solid work ethic is expected.
Preferred start date on or before July 1 for transitional training. This is an on-campus position Monday through Friday, 8am - 4pm or 8:30am - 4:30 pm

Physical Requirements:

Must be able to sit and stand for extended periods of time.
Must be able to move easily around an office, access materials, and assist employees as needed.
Must be able to climb stairs. The Business Office is located on the third floor without elevator access.

NOTES:

Additional Salary Information: salary commensurate with experience

Dwight-Englewood offers a comprehensive benefits package including, health, dental, and vision insurance, 403(b) plan, life insurance, tuition remission, and a generous time-off policy.

Dwight-Englewood School is an equal opportunity employer and does not discriminate on the basis of sex, ethnicity, age, national origin, religion, genetic information, marital status, sexual orientation, gender identity, pregnancy or military veteran status. The diversity of our student body supports our commitment to employ a diverse faculty and staff. Educators from all backgrounds who bring knowledge and expertise in equity, diversity and multicultural education are especially encouraged to apply.

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