Assists with management, including handling day-to-day operations, of a
school program to plan, organize, coordinate, implement, and evaluate
services associated with the Philomath High School (Philomath School
District) career development program.
ESSENTIAL DUTIES/RESPONSIBILITIES:
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Exercises judgement to manage daily operations of the Career Center in a manner consistent with administrative direction, district policies, procedures, and district goals.
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In coordination with school counseling staff, guides college planning for high school students providing specific information regarding college selection, entrance requirements and placement, admission, and applications to students, parents, and staff.
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Under general direction of the administrator, coordinates the scheduling of events involving career and college selection and guidance such as symposiums, speakers, and conferences in order to provide students with accurate, up-to-date knowledge of optionsavailable.
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Collaborates with school counselors to organize financial aid night for students and parents, providing information about financial aid applications and packages, loans, and scholarships and general information about financial planning for college.
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Under guidance of school counselors, plans and organizes annual awards night ceremony for graduating seniors, working with sponsors, staff, and administrators. (PHS Honors Convocation)
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Assists with school/ program communications, both oral and written, in a manner that supports effective decision making, including dispensing career and college information to counselors, students, and parents.
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Maintains, stores, and retrieves information in a timely, accurate, and efficient manner using standard and proprietary office systems, equipment, and software, in relation to student scholarship applications, college selection, vocational guidance, and career search.
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Under guidance of school counselors, plans and organizes administration of placement examinations (e.g., AP, SAT, PSAT).
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Interprets policy and procedures, within district guidelines, for staff, students, parents, and others, in a timely and accurate manner.
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Supervises students outside the classroom, as assigned, to support instructional programs.
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Provides other related services as assigned.
GENERAL PERFORMANCE REQUIREMENTS:
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Perform duties in a courteous and efficient manner that builds the confidence of staff, students, and the public in the Philomath School District and enhances learning.
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Observes laws, district policies and procedures, and professional standards.
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Establish and maintain effective working relationships with school personnel, parents, students, and the public; work collaboratively as a team member.
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Maintain regular attendance at work and work activities and is punctual in meeting deadlines, attending meetings, and following schedule.
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Carry out work responsibilities with strong organizational skills effectively under pressure of deadlines, difficult situations, interruptions, and new or emergency conditions.
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Respect confidential information and the privacy of students, staff, and parents.
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Support students and staff in the district’s career-related learning standards to encourage the development of independent work skills through career exploration and community involvement.
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Develop job skills necessary to meet changes in the position.
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Maintain personal appearance and hygiene appropriate to the position as defined by the district.
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Meet applicable district physical ability/ health and safety guidelines for the position.
QUALIFICATIONS:
To perform this job successfully, an individual must be able to perform each essential duty
satisfactorily. The requirements listed below are representative of the knowledge and skill,
and/or ability required. Reasonable accommodations may be made to enable individuals with
disabilities to perform the essential duties and responsibilities.
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Ability to understand and explain the program’s instructional goals and carry out work assignments in a manner that supports those goals.
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Ability to communicate effectively, both orally and in writing.
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Mastery of office equipment and technology.
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Ability to interact effectively and collaboratively with individuals and groups of all ages, which requires use of conflict resolution skills.
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Ability to facilitate group activities/ meetings.
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Ability to effectively perform multiple, simultaneous tasks with numerous interruptions.
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Ability to obtain specialized training as required.
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Ability to travel among district facilities, as needed; if driving, the ability to meet district driving standards.
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Standard First Aid certification, or ability to obtain certification, preferred.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an
employee to successfully perform the essential duties of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee regularly is required to talk and hear. The employee regularly is required to stand and use hands to finger, handle, or feel objects, tools, or controls. The employee frequently is required to walk (occasionally on uneven surface), occasionally sit and reach with hands and arms (frequently reaching above the shoulder), stoop, kneel, or crouch. Specific vision abilities required by this job include close vision, peripheral vision, depth perception, and the ability to adjust focus.
While performing the duties of this position, the employee works with standard office and/or
instructional equipment with moving mechanical parts. The employee regularly must lift, move, and/or carry up to 25 pounds and frequently lift and/or move up to 40 pounds.
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential duties of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.
The noise level in the work environment could be usually low to occasionally moderate. The
employee’s work is almost exclusively indoors.
NOTE:
This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties,
requirements, efforts, functions, or working conditions associated with the job. The job
description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The Philomath School District may add to, modify, of delete any aspect of this (or the position itself) at any time it deems advisable.
CONTRACT:
Part-time, 20 hrs/week on all student contact days during the regular school year (in response to approved district calendar). Salary and benefits per the Classified negotiated agreement.
EQUAL OPPORTUNITY EMPLOYER Qualified applicants receive consideration for employment without discrimination because of age, sex, marital status, race, color, creed, national origin or the presence of a non-job related handicap. Reasonable accommodations for the application and interview process will be provided upon request and as required by the Americans with Disabilities Act of 1990. Disabled persons may contact the Superintendent at (541) 929-3169 for additional information or assistance. Speech/Hearing impaired persons may contact the district for assistance through the Oregon Relay at 1-800-735-2900
