Overview
We are seeking a dynamic and highly organized Executive Assistant to join our team and support our leadership with efficiency and professionalism. This role is vital in ensuring smooth daily operations, managing complex schedules, and facilitating effective communication across departments. The ideal candidate will bring a proactive attitude, exceptional organizational skills, and a passion for delivering outstanding administrative support. Join us to be an integral part of a vibrant, fast-paced environment where your skills will make a meaningful impact every day.
Duties
- Manage and coordinate detailed calendars, appointments, and meetings for executives, ensuring optimal time management and prioritization
- Handle incoming calls using multi-line phone systems with professionalism, demonstrating excellent phone etiquette and customer service skills
- Prepare, proofread, and edit correspondence, reports, presentations, and other documents using Word processing and productivity software
- Organize and maintain filing systems—both digital and physical—ensuring easy retrieval of important documents
- Assist with data entry tasks using spreadsheets and database management tools like QuickBooks or similar accounting software
- Support office management functions including supply procurement, inventory tracking, and maintaining office equipment
- Facilitate client communication by providing exceptional customer support and ensuring timely follow-up on inquiries or requests
- Coordinate travel arrangements, calendar management, and personal assistant duties as needed to optimize executive productivity
- Perform clerical tasks such as photocopying, faxing, proofreading documents, and managing correspondence with attention to detail
- Support bookkeeping activities by tracking expenses, processing invoices, and maintaining accurate financial records
Experience
- Proven experience as an Executive Assistant or in a similar administrative role within an office environment
- Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, and productivity software
- Experience with multi-line phone systems and handling high-volume phone communication with professionalism
- Demonstrated organizational skills with the ability to manage multiple priorities efficiently in a fast-paced setting
- Bilingual abilities are a plus to effectively communicate with diverse clients and team members
- Familiarity with office management tasks such as filing systems, data entry, bookkeeping (QuickBooks preferred), and calendar management
- Excellent customer service skills combined with strong verbal and written communication abilities
- Knowledge of medical or dental receptionist duties is advantageous but not required; relevant experience in front desk or client support roles is highly valued
- Technical proficiency in computer skills including typing accuracy, proofreading capabilities, and technical troubleshooting basics
Join us to leverage your administrative expertise in a role that values organization, communication excellence, and proactive support. We’re committed to fostering a positive work environment where your skills help drive our success!
Pay: $30.00 - $35.00 per hour
Work Location: Hybrid remote in Agoura Hills, CA 91301
