The Summary:
Novak Heating & Air is currently seeking a detail-oriented, project-driven, and forward-thinking professional to provide financial leadership to our 91-year-old, growing business. This position requires a reliable, detail-oriented, organized person who exhibits a positive attitude, a desire to work as efficiently as possible, the ability to handle multiple tasks at once, and excellent client-facing communication skills.
Key Responsibilities & Essential Functions:
- Prepare monthly financial statements, including account reconciliations
- Manage AIA billing processes
- Oversee accruals, prepaid calculations, and depreciation schedules
- Develop and analyze cash flow statements
- Prepare trial balances and ensure accuracy in financial reporting
- Lead budgeting and forecasting initiatives
- Handle sales tax filings and conduct related research
- Track intercompany transactions and reconcile activity
- Prepare and file 1099 forms
- Process payroll, including W-2 preparation and compliance filings
- Union Reports
- Track project job costs, budgets, and profitability
- Works to resolve customer and employee questions or issues tactfully and accurately
- Working with our team to organize and direct field employees as needed
- Performs other duties as assigned
What We’re Looking For:
- Industry Expertise: Proven experience in accounting
- Process Knowledge: Strong understanding of purchasing, financing, and construction workflows
- Technical Skills: Proficiency with QuickBooks Desktop
- Communication: Professional written and verbal communication skills for interacting with clients, vendors, and internal teams
- Self-Motivation: Ability to work independently, manage multiple projects, and meet deadlines
- Cultural Fit: Thrives in a fast-paced, dynamic, and family-oriented work environment
- Organizes, Plans, and Prioritizes Work: develops specific goals and plans to prioritize, organize and accomplish work. Communicates expectations and status updates. Able to handle the shift from one task to another with unplanned interruptions.
- Attention to Detail: The ability to manipulate small pieces of data with accuracy and focus. Work with details while achieving thoroughness and accuracy when accomplishing a task through concern for all the areas involved. Provides correct, consistent numbers on all paperwork.
- Team Work: Able to share due credit with coworkers; display enthusiasm and promote a friendly group working environment; work closely with other departments as necessary; support group decisions and solicit opinions from coworkers; display team spirit.
- Professionalism: Conducting oneself with ethical decisions; creates a positive brand of self and company through written and spoken communication; limits profanity.
Job Requirements/Specifications:
- Bachelors Degree
- 4+ years of experience in an administrative capacity preferred
- 2+ years of customer service experience preferred
- 4+ years of billing/accounting experience preferred
- Experience in heating and air conditioning office nice to have, not required
- Ability to read, write, interpret, and verbally give instructions
- Proficiency with computers, including Microsoft Word and Excel
- Familiarity with using accounting systems
- Dependable, reliable, and pleasant friendly disposition
- Strong interpersonal communication skills
- Able to multitask while staying organized
- Ability to lift 20 pounds
Satisfy a standard pre-employment background check
Job Type: Full-time
Pay: $70,000.00 - $80,000.00 per year
Benefits:
- Health insurance
- Paid time off
- Retirement plan
Ability to Relocate:
- Hiawatha, IA 52233: Relocate before starting work (Required)
Work Location: In person
