Responsibilities:
- Greet and welcome visitors in a professional and friendly manner
- Answer and direct phone calls, take messages, and provide information as needed
- Manage the reception area, ensuring it is clean and organized
- Schedule appointments and maintain calendars for staff members
- Assist with administrative tasks such as filing, data entry, and document preparation
- Handle incoming and outgoing mail and packages
- Provide general support to visitors and staff members
- Maintain office supplies inventory and place orders when necessary
- Coordinate meetings and conference room bookings
- Transcribe and type documents as needed
- Thrive in a fast-paced environment with heavy workloads,
- Calm under extreme pressure, work related stress, and deadlines,
-Open to constructive criticism, not defensive, and a good teachable attitude
- Ability to work with individuals charged with major felony crimes (including sex crimes and homicide), and
- Maintain sensitive and confidential information under all circumstances.
Qualifications:
-Multi-line Phone use is a must!
- Previous experience as a receptionist or in a related role
- Proficient in using Microsoft Office Suite (Word, Excel, Outlook)
- Strong organizational skills with the ability to multitask and prioritize tasks effectively
- Excellent verbal and written communication skills
- Customer service-oriented with a professional demeanor
- Ability to handle sensitive information with confidentiality
-Some college preferred
Note: This job description is not intended to be all-inclusive. The employee may perform other related duties as required to meet the ongoing needs of the organization.
Summary
As a Legal Receptionist, you will be the first point of contact for our law firm, providing exceptional customer service and maintaining a professional and welcoming front desk environment. With core skills in computer literacy, phone etiquette, and administrative experience, you will handle incoming calls, greet visitors, and assist with various administrative tasks. Your premium skills in office management, data entry, and calendar management will be essential in ensuring smooth operations and efficient communication. Utilize your relevant skills in Microsoft Office and customer support to contribute to the overall efficiency and effectiveness of our office. Join our team and play a vital role in creating a positive and organized office atmosphere.
Job Type: Full-time
Pay: From $40,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Ability to Relocate:
- Eugene, OR 97401: Relocate before starting work (Required)
Work Location: In person
