Overview
We are seeking a detail-oriented and highly organized Accounting Assistant to join our administrative team. The ideal candidate will possess strong computer skills, proficiency with accounting software, and excellent communication abilities. The Accounting Assistant performs established accounting procedures relating to the general ledger, financial statements, management reports, AP functions and budgets. This role offers an opportunity to support financial operations, manage clerical tasks, and contribute to the overall efficiency of our office environment. The successful applicant will demonstrate a proactive attitude, exceptional organizational skills, and a commitment to accuracy in all tasks.
Duties
- Performs accounting functions relating to the general ledger, financial statements and management reports.
- Collects data to perform journal entries, including non-patient payment posting and financial statements.
- Reconciles assigned general ledger accounts on a monthly basis.
- Actively participates in the monthly closing of the books for supported entries.
- Assists the CFO and Controller with the collection of data for annual audits and cost reports.
- Gathers data, analyzes, and completes special projects as assigned by the CFO or Controller.
- Assists the CFO or Controller to ensure the organization meets necessary financial regulatory and compliance requirements.
- Back up for Payroll.
AP Clerk
- Matches purchase orders to invoices and enters the invoices into the software according to department policies and deadlines. Identifies errors or discrepancies and resolves before processing.
- Enters new or updates vendor payment information, sends W-9 to vendor, and set up vendor number.
- Processes disbursements to vendors based on reconciliation of invoices, purchase orders and receiving documents.
- Reviews invoices to take advantage of credits or discounts.
- Obtains required signatures on accounts payable checks and prepare all remittance information to be mailed with the checks
- Disburses checks to vendors in a timely manner.
- Maintains Accounts Payable records as required by departmental policy and retention guidelines.
- Records all invoices, adjustments, and payments in the accounts payable system.
- Maintains an efficient filling system as required.
- Researches and resolves any outstanding balances on accounts, including telephone, mail, or email communications with vendors, managers, and others as needed.
- Compiles reports on accounts payable activities as needed by Administration.
- Ensures that necessary information is maintained to ascertain which vendors are subject to 1099 reporting and generate 1099 forms.
- Assists in annual audit by preparing assigned reports or providing documentation as directed by the Controller or CFO.
- Communicates with all departments to ensure timely and accurate payment to all vendors.
- Maintains HIPAA required and all other confidentiality while working with confidential matters on a daily basis.
- Abides by Legal Compliance Policy Program of the Medical Center.
- Strong computer literacy with proficiency in Microsoft Office (Word, Excel), Google Workspace, and spreadsheets.
- Experience working with accounting software such as QuickBooks is highly desirable.
- Excellent organizational skills with the ability to multitask efficiently in a fast-paced environment.
- Bilingual abilities are a plus to facilitate communication with diverse clients or team members.
- Prior experience in front desk operations or medical/dental receptionist roles is advantageous.
- Demonstrated attention to detail in proofreading, data entry, and document management.
- Effective phone communication skills coupled with professional phone etiquette and client interaction experience.
Join our team as an Accounting Assistant to play a vital role in supporting our financial processes while delivering exceptional administrative support that keeps our office running smoothly!
Pay: $20.00 - $21.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Experience:
- accounting: 2 years (Required)
Work Location: In person
