Job Summary
We are seeking a highly organized and detail-oriented Administrative Assistant with proven real estate experience to join our dynamic team. In this role, you will provide essential administrative support to ensure smooth daily operations within a fast-paced real estate office. Your expertise in office management, bookkeeping, and customer service will be vital in maintaining efficient workflows and delivering exceptional support to agents, clients, and vendors. This paid position offers an exciting opportunity to contribute to a thriving real estate environment while honing your administrative skills.
Responsibilities
- Manage front desk operations, greeting visitors and clients with professionalism and warmth
- Handle multi-line phone systems, directing calls accurately and courteously
- Maintain organized filing systems for contracts, client records, and property documents
- Assist with bookkeeping tasks using QuickBooks, including invoicing, expense tracking, and financial record keeping
- Coordinate calendar management for agents and team members, scheduling appointments and property showings
- Provide customer support by answering inquiries promptly and professionally via phone or email
- Proofread documents for accuracy and clarity before submission or distribution
- Support office management duties such as supply ordering, mail handling, and maintaining a clean workspace
- Conduct clerical tasks including photocopying, scanning, filing, and organizing digital files
Requirements
- Prior administrative experience within the real estate industry is required; familiarity with real estate transactions is essential
- Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace (Gmail, Calendar), and basic office management software or flexible
- Excellent organizational skills with the ability to prioritize tasks effectively in a busy environment
- Exceptional phone etiquette and customer service skills; bilingual ability is a plus
- Demonstrated clerical skills such as data entry, proofreading, filing, and document management
- Knowledge of multi-line phone systems and front desk procedures
- Personal assistant experience or office management background is advantageous
- Strong time management skills with the ability to handle multiple responsibilities simultaneously
- Accurate typing speed to facilitate efficient data entry and correspondence
- Bonuses and commission based available as well
- Self starter-must be able to take initiatiive and work alone at times.
- outgoing
Join us to be part of a vibrant team where your administrative expertise will directly contribute to our success! We value proactive professionals who thrive in energetic environments and are eager to support our growing real estate operations.
Pay: $20.00 - $25.00 per hour
Work Location: In person
