About Newmark (Nasdaq: NMRK) Newmark Group, Inc., together with its subsidiaries (“Newmark”), is a world leader in commercial real estate services, with a comprehensive suite of investor/owner and occupier services and products. Our integrated platform seamlessly powers every phase of owning or occupying a property. Our services are tailored to every type of client, from owners to occupiers, investors to founders, growing startups to leading companies. Harnessing the power of data, technology, and industry expertise, we bring ingenuity to every exchange, and imagination to every space.
Under general supervision, complete various duties to include, but not limited to, administrative support, conference room and food service coordination, work-order processing and internal move assistance. Provide assistance to a team of facility members in all administrative aspects of facility management administration and reporting. Preparing and input of monthly invoices for approval, including development of accruals. Assist in the development of contract templates and tracking contract expirations as well as monitoring and tracking certificates of insurance in a database. Assist as a point of contact for tenant/customer service requests serving a portfolio of corporate properties. Compile, and assist in the preparation of, various monthly (and other periodic) property operational, administrative and financial reports. Administrative duties require broad experience, skill and knowledge of organization policies and practices for a specific group or individual. Analysis and determination of information requests and follow-up. May directly assist in annual budget preparation and monthly reporting activities.
ESSENTIAL DUTIES:
- Provide support to the Assistant Facility Manager and other facility staff including covering reception desk as needed.
- May assist other facility members in the implementation and organization of internal and building to building moves. May be involved with communicating and coordinating with movers, vendors and other internal/external staff members as required. May work as the backup liaison to other in-house support groups.
- Assists with the initiation of purchase orders as requested by management or other involved parties.
- On site event coordination and meeting setup including catering.
- Takes maintenance requests, distributing and closing out work orders as required. Coordinates service requests as needed.
- Liaison with landlord and or building staff regarding required maintenance tasks.
- Daily contact with vendors and contractors to schedule miscellaneous repairs and maintenance.
- Work with Facility Management to ensure completion of all special project work as assigned.
- May require additional work consisting of overtime and/or on call duties.
- Retrieve Certificates of Insurances from vendors and maintain active database.
- Assist Facility Managers in the annual budget preparation and development.
- Assist with coding and process vendor invoices entering invoices into accounting system, and month end reconciliation.
- Assist with Preparation of monthly facility reports.
- May perform other duties as assigned.
SKILLS, EDUCATION AND EXPERIENCE:
- Bachelor’s Degree or High School Diploma/General Education Degree (GED) and a Minimum 3-4 years previous related experience preferably in a Real Estate Background.
- Minimum 2 years related work experience
- Proficient in MS Word, MS Excel, PowerPoint
- Knowledge of accounting software
- Ability to handle multiple projects simultaneously
- Must be dedicated to the highest quality and customer satisfaction
- Work well independently
- Excellent written and oral skills. Strong proofreading and editing skills.
WORKING CONDITIONS: Normal working conditions with the absence of disagreeable elements
NOTE: The statements herein are intended to describe the general nature and level of work being performed by employees and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified.
Newmark is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.
Job Type: Full-time
Pay: $52,000.00 - $54,000.00 per year
Work Location: In person
