MAJOR FUNCTION
Performs varied and advanced clerical and bookkeeping duties and general administrative duties. Acts as a secretary performing a wide variety of clerical tasks requiring application of independent judgment and as a bookkeeper examining, analyzing, and verifying school fiscal records. Initially, incumbent works under close supervision but once tasks are learned, detailed instructions are received only in procedural changes. Work is performed under general direction and is reviewed through observation and audit of records.
ESSENTIAL RESPONSIBILITIES
- Composes, takes notes, and signs routine letters; checks and proofreads keyed copy.
- Maintains complex set of confidential school records, property files, and financial records; checks and posts invoices; processes work orders and payroll.
- Makes appointments; receives callers; screens and routes phone calls and mail.
- Provides information to departments/schools, outside agencies, parents, and the general public based on knowledge of school rules and regulations and school system policies and procedures.
- Keys and processes requisitions for internal accounts; receives merchandise; receives and disburses monies from internal accounts; records deposits and withdrawals and prepares bank deposits.
- Prepares monthly budgets and required internal accounting reports.
- Utilizes district ERP (TERMS) to prepare payrolls, requisitions, personnel transactions, and monitors budget; may supervise activities of other clerical personnel.
- Prepares moderately complex reports and summaries requiring specialized knowledge; independently researches records and files.
- Applies knowledge of bookkeeping principles and practices of office procedures, terminology, equipment, Business English, and math in performance of job duties.
- Utilizes a computer for activities such as data entry/retrieval, word processing, and generation of reports. Responds to inquiries and concerns in a timely manner.
- Communicates effectively and maintains positive relationships with public, students, coworkers and administration.
- Keeps supervisor informed of potential problems or unusual events.
- Demonstrates initiative in the performance of assigned responsibilities.
- Models and maintain high ethical standards.
- Follows attendance, punctuality, and dress expectations.
- Maintains confidentiality regarding school matters.
- Performs other related duties as assigned.
Pay: $17.98 per hour
Application Question(s):
- Do you have experience using TERMS (Total Education Resource Management System) in a school district?
Work Location: In person
