Office Manager with HR Administration Responsibilities
Position Title: Office Manager
Location: Denver, Colorado
Reports To: Business Manager
Non-Exempt / Hourly
Introduction
With headquarters in Tromsø, Norway, Kongsberg Satellite Services AS (KSAT) supplies ground station services for satellite space-to-ground communications. KSAT is the world’s largest supplier of telemetry, tracking and command (TT&C) and data acquisition services for non-geostationary satellites.
Founded in 1968, KSAT has grown to over 500 employees with an annual revenue of approximately $200M. About 50% of KSAT’s annual revenue comes from the US. The wholly owned subsidiary KSAT Inc. (aka. KSAT USA) office is located in the Denver, Colorado area and is rapidly growing in response to strong US Government and industry demand for commercial ground segment services.
Summary of Position
The Office Manager is responsible for overseeing daily administrative operations and ensuring the efficient functioning of the KSAT USA office in Denver, CO. In addition, this role provides human resources administrative support by maintaining employee records, coordinating onboarding documentation, tracking performance evaluation schedules, and supporting personnel file management.
This position serves as a key administrative resource for employees and managers while maintaining confidentiality and ensuring accurate recordkeeping. The role does not include responsibility for benefits administration, payroll processing, HR compliance management, employee investigations, or employee relations activities.
Joining the KSAT Team means:
- Opportunity to actively grow and directly contribute to the success of the space industry
- Experience in an international company with a global footprint and opportunities to work across cultures
- Engaging teammates: small team of dedicated, “A-class” teammates. Being part of a nimble and passionate team (like a start-up), with the financial security and product technology readiness level of an established company – the best of both worlds
Essential Responsibilities
Office Administration
- Manage daily office operations and administrative processes.
- Maintain office supplies, equipment, and vendor relationships.
- Coordinate facility-related needs and office maintenance requests.
- Develop and maintain administrative procedures and organizational systems.
- Serve as a primary point of contact for office-related inquiries.
- Coordinate meetings, schedules, and administrative communications.
- Support leadership with special projects and administrative reporting.
- Maintain organized electronic and paper filing systems.
Human Resources Administration
- Maintain employee personnel files and HR records.
- Ensure employee records are accurate, current, and properly organized.
- Process and maintain onboarding documentation for new employees.
- Coordinate employee status changes, including promotions, transfers, and terminations from a recordkeeping perspective.
- Track performance evaluation due dates and provide reminders to supervisors and managers.
- Maintain performance review documentation within employee personnel files.
- Monitor completion of required forms and employment documents.
- Assist with document collection during the hiring and onboarding process.
- Respond to routine employee requests for employment-related documentation.
- Maintain confidentiality of sensitive employee information.
- Support leadership with workforce data and administrative reporting as requested.
Record Management
- Maintain secure physical and electronic personnel records.
- Ensure documents are retained according to company guidelines.
- Organize and archive employee records as needed.
- Prepare reports regarding employee review completion rates, onboarding status, and personnel documentation.
Example Duties
Examples of work performed may include:
- Tracking annual performance review due dates and emailing reminders to supervisors.
- Updating employee personnel files when job titles, departments, or reporting relationships change.
- Collecting and filing signed acknowledgment forms for company policies.
- Maintaining an onboarding checklist for new hires.
- Creating spreadsheets that track performance review completion.
- Ordering office supplies and coordinating office equipment repairs.
- Scheduling conference rooms and company meetings.
- Maintaining organizational charts and employee directories.
- Assisting managers with administrative documentation related to employee changes.
- Other duties as assigned
Compensation and Benefits
This is an hourly role, with a target rate of $32/hour to $38/hour
Additional benefits include:
- Paid time off (PTO) accrual at rate of 6.15/hours for every 40 hours worked
- Holiday pay
- Fitness expense reimbursement
- Highly competitive health care coverages for eligible employees
- Periodic international travel opportunities
Qualifications
Required
- US Citizenship or Permanent Resident
- High school diploma or equivalent.
- 5+ years of office administration experience.
- Strong organizational and recordkeeping skills.
- Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and Teams.
- Ability to maintain confidentiality and handle sensitive information appropriately.
- Strong written and verbal communication skills.
- Excellent attention to detail.
- Ability to work in-office, at minimum Monday to Friday 12pm to 3:30pm
Preferred
- Associate's or Bachelor's degree in Business Administration, Human Resources, or a related field.
- Experience maintaining employee records or HR administrative systems.
- Experience using employee record management software.
