Job Summary:
Join our team as a Sales & Vendor Coordinator, where you will play a key role in managing purchase orders, vendor communications, inventory systems, and freight coordination. We're looking for a detail-oriented professional who thrives in a fast-paced environment and enjoys keeping operations running smoothly.
Job Description:
- Knowledge and understanding of QuickBooks and Fishbowl.
- Data entry into both software systems.
- Purchasing / Vendors
- Process all purchase orders via email, revise purchase orders as necessary.
- Track all purchase confirmations.
- Keep supplier’s information up to date in Fishbowl.
- Purchasing / Vendors
- Process all purchase orders via email, revise purchase orders as necessary.
- Track all purchase confirmations.
- Keep supplier’s information up to date in Fishbowl.
- EDI Software
- Properly acknowledge customer POs, create labels (i.e Dot Foods), and generate and send customer invoices.
- Update any new pricing or items within the EDI product catalog.
- Vertical Cold Storage
- Create Inbound Orders for product we send to cold storage.
- Arrange 3rd party freight for inbound orders (24 pallets).
- Create Outbound Orders for product shipping out of Vertical that match our customers’ orders.
- Communicate with Vertical’s customer service team for any issues or updates.
- 3rd Party Freight Carriers
- Get freight rate quotes for shipments.
- Book outbound freight with our carriers.
Job Qualifications:
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Minimum 1 year of experience using QuickBooks, Fishbowl, or similar ERP/accounting systems preffered.
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Working knowledge of Microsoft Outlook, Excel, and other Microsoft Office applications.
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Strong verbal and written communication skills with the ability to interact professionally with customers, vendors, and team members.
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Basic understanding of sales processes, order management, and customer service.
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Excellent organizational skills and attention to detail.
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Strong problem-solving skills and the ability to adapt to changing priorities.
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Experience with purchasing, inventory management, logistics, or vendor coordination is preferred.
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Bilingual (English/Spanish) preferred but not required.
Pay and Benefits:
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$19-21/hour
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Benefits and PTO after 60 days
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Company paid Life&AD/D, short-term disability, 401k employer match
I-9 and E-Verify Compliance: Employment eligibility will be verified through the U.S. Department of Homeland Security's E-Verify system. All applicants must provide valid documentation to establish identity and authorization to work in the United States, as required by federal law.
