Location: Solana Beach, CA
Compensation: $38-$48/hour + Monthly Performance Bonuses
Schedule: Full-Time | Monday-Thursday 8:15 AM-5:15 PM | Friday 8:00 AM-12:00 PM (Administrative Time Only)
We are a modern, technology-driven private practice focused on comprehensive patient care, clinical excellence, and operational efficiency. We are seeking an experienced Dental Office Manager to lead daily operations, support our team, and help drive practice growth.
This is a leadership position for someone who enjoys building systems, developing team members, tracking performance metrics, and creating an exceptional patient experience. The ideal candidate is confident, accountable, highly organized, and comfortable making decisions in a fast-paced environment.
Position Overview
The Office Manager is responsible for overseeing the administrative and operational functions of the practice while supporting a positive and productive team culture. This role works closely with the doctor and department leads to ensure the practice operates efficiently, meets key performance goals, and delivers outstanding service to patients.
Responsibilities, Leadership & Team Management
- Lead and support front office and clinical team members
- Conduct team meetings and follow through on action items
- Assist with hiring, onboarding, training, and performance management
- Manage employee schedules
- Foster accountability, professionalism, and strong communication throughout the practice
Operations & Practice Performance
- Monitor and track key performance indicators using Dental Intel and Dentrix
- Prepare weekly, monthly, quarterly, and annual reports
- Develop and maintain systems and standard operating procedures
- Identify opportunities to improve efficiency, patient experience, and profitability
- Coordinate temporary staffing and operational needs as necessary
Financial & Insurance Oversight
- Review production, collections, accounts receivable, and aging reports
- Audit insurance claims and coordinate with our remote insurance billing team
- Resolve complex patient billing and financial concerns professionally and effectively
- Monitor financial performance and support achievement of practice goals
Compliance & Administration
- Maintain personnel records and support compliance with California labor regulations
- Ensure office policies and procedures are followed consistently
- Oversee administrative projects and vendor relationships as needed
Qualifications
- Minimum 2 years of dental office management experience required
- Strong knowledge of Dentrix and Dental Intel
- Understanding of dental insurance, billing, scheduling, and practice operations
- Experience managing teams and driving performance
- Excellent organizational, problem-solving, and communication skills
- Proficiency with Google Workspace and Microsoft Excel
- Ability to maintain professionalism and composure under pressure
Benefits
- Competitive hourly compensation
- Monthly performance bonus opportunities
- Paid time off
- Paid holidays
- 401(k) eligibility after one year
- In-house dental benefits
- Ongoing professional development and training
- Supportive team environment with opportunities for growth
Why Join Us?
This is an opportunity to become a key leader in a growing private practice where your contributions will directly impact the success of the team and the patient experience. We are looking for someone who takes ownership, values accountability, and wants to build a long-term career with our practice.
How to Apply
Please submit your resume along with a brief note describing your dental management experience and why you believe you would be a strong fit for this position.
Job Type: Full-time
Pay: $38.00 - $48.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Paid time off
Experience:
- dental office management: 2 years (Required)
- Dentrix: 2 years (Required)
Ability to Commute:
- Solana Beach, CA 92075 (Required)
Work Location: In person
