TITLE: Certificated Personnel Specialist
LOCATION: Administrative Service Center
REPORTS TO: Chief Operations Officer
DEPARTMENT: Human Resources
Hours / Work Times
8 Hours Per Day (7:30 a.m. - 4:30 p.m. includes 1 hour unpaid lunch)
260 Days Per Year
This position will remain open until a qualified applicant is selected. The earliest date for first consideration will be after 07/23/26.
Position Duration: Permanent
Classification Group: Professional Technicians - Office Clerical Class IV
**Click this link to find the salary schedule associated with this position PSE Office-Clerical Group Salary Schedule
Salary Placement: New employees will start at the minimum hourly rate in the classification salary range. However, employees who have verified prior years of service of similar occupational experience may receive experience credit towards salary step placement.
Evergreen Public Schools (EPS) offers the following to eligible employees who work at least 630 hours in a school year:
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Medical, dental, vision, basic long-term disability, basic life and AD&D insurance through School Employees Benefits Board (SEBB). For additional information click EPS Benefits Information.
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Employees may also be eligible to participate in FSA, DCAP, HSA, FPFSA (w/HDHP), and other supplemental benefits.
Employees may be eligible for employer-employee funded retirement benefits through Department of Retirement Services (DRS).
EPS offers paid holidays and paid time off, including but not limited to, sick, vacation, personal, PTO, religious, and bereavement leave. Additional negotiated leave options can be found in the associated Collective Bargaining Agreement (CBA) for this position PSE Office-Clerical Group CBA.
We appreciate your interest in employment with Evergreen Public Schools. The most qualified and competitive applicant(s) that possess directly related experience and expertise, training, and education may be invited to participate in the interview/selection process. As part of the selection process, the District conducts confidential reference checks to include former and present employers and also requires a criminal background investigation including fingerprints Click here for Fingerprinting Services.
Failure to submit a full application package will result in disqualification.
STANCE STATEMENT:
Evergreen Public Schools are committed to eliminating the predictability of outcomes by demographic group and we strive to be a diverse community of schools that provides each member with the opportunities, access, resources, and support they need to be successful. With this in mind, our goal is to recruit, hire and retain employees of all racial/ethnic backgrounds who will bring their unique talents and skills into our educational institution to encourage students to thrive academically. Our district aims to provide an equitable and mutually supportive learning and working environment for all students and staff to succeed in a racially and culturally diverse local, national and global community.
SUMMARY STATEMENT:
The Certificated Personnel Specialist assists the Chief Operations Officer and the Senior Director of Human Resources by implementing certificated personnel functions associated with salary computations, agreements, evaluation and issuance of contracts and records. This position assists with interpretation of policies, rules and regulations for certificated employees, and maintains personnel records to ensure that proper and current documents are on file for each employee. The position assumes responsibility for the accuracy of all personnel information concerning certificated employees.
ESSENTIAL FUNCTIONS:
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Communicate effectively with staff and the general public in person, via telephone, and in writing.
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Initiate new employment contracts; compute salaries and evaluate placement; maintain manual records of actions.
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Prepare annual teacher contracts and supplemental contracts, as well as updates and or changes.
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Input new contracts/assignments into computer and or change information on system; verify information for employees/departments as requested.
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Update staffing information manually, including correct budget distribution, Full Time Equivalents (FTE's), enrollment, and locations; enter information into computer system.
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Prepare data for State reporting; analyze and research data; input data into system and prepare report.
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Evaluate and review incoming transcripts and experience verifications for possible salary adjustments or advancement.
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Maintain and update annual computerized salary schedules and tables on the on-line system.
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Operate the computer, including performing data entry utilizing an on-line computer system. Generate data-mining reports as needed.
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Coordinate budget preparation with the Business Services Division.
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Prepare certificated job opening announcements and advertise accordingly.
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Work closely with Instructional Technology personnel to improve computer-reporting system.
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Respond to and complete salary surveys and employment verifications from various sources.
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Determine retirement and medical eligibility for certificated employees.
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Prepare Board Report information for the Superintendent.
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Monitor teacher evaluation reports to Principals.
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Monitor budget and process purchase orders as necessary.
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Establish and monitor the Teacher Professional Fund and TRI Pay for each individual teacher.
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Compose and prepare correspondence for the Chief Operations Officer and the Senior Director of Human Resources as requested.
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Assist in researching information relative to legal inquiries, i.e. Title IX, and other legal issues.
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Establish, monitor, and disperse certificated personnel forms and supplies as requested.
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Generate pay documents (stipends, per diem, supplemental contracts, etc.) to Payroll for processing.
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Track certification endorsements.
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Evaluate certificated personnel files for staff who are in highly-qualified positions, and report information to the Office of the Superintendent of Public Instruction (OSPI).
OTHER RESPONSIBILITIES:
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Assist with preparation of new teacher orientation and job fairs.
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Prepare service award information and forward to designated locations.
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Prepare and update the annual Evaluation database.
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Coordinate the clock hours process.
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Perform other related duties as may be assigned.
PHYSICAL DEMANDS REQUIRED:
Hearing (66-100%)
Speaking (66-100%)
Vision (66-100%)
Sitting (66-100%)
Standing (33-66%)
Walking (Up to 33%)
Reaching (Up to 33%)
Acceptable Attendance
Bending (Up to 33%)
Pushing (Up to 33%)
Writing (66-100%)
Pulling (Up to 33%)
Use of hands and/or arms for repetitive motion (66-100%)
Lifting/Carrying up to 40 lbs. (Up to 33%)
Kneeling (Up to 33%)
MENTAL DEMANDS REQUIRED:
Reading (66-100%)
Multiple Concurrent Tasks (66-100%)
Verbal Communication (66-100%)
Detailed Work (66-100%)
Reasoning (66-100%)
Confidentiality (66-100%)
Math (66-100%)
Constant Interruptions (66-100%)
Problem Solving (33-66%)
Customer Contact (66-100%)
Written Communication (33-66%)
Percentages of requirements of physical and mental tasks are only an estimate. Reasonable accommodations for persons with a disability will be considered in order for them to perform the essential functions of the job.
(66-100%) = Continuously
(33-66%) = Frequently
(Up to 33%) = Occasionally
TOOLS AND EQUIPMENT NECESSARY:
Computer, 10-key calculator, typewriter, telephone, FAX machine, printer, copy machines, and all other tools and equipment necessary to perform the essential functions as listed above.
MINIMUM QUALIFICATIONS:
(Testing may be required.)
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Typing/keyboarding of 50 wpm.
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A minimum of three years of experience in a related field, or equivalent training.
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Personnel experience preferred.
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Demonstrated ability to perform on the computer, performing heavy on-line data entry, using Windows environment and related Microsoft applications, particularly Excel.
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Knowledge of or willingness to learn the on-line computer system in conjunction with the Washington School Information Processing Cooperative (WSIPC).
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Demonstrated ability to communicate effectively with staff and the general public.
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Demonstrated ability to operate the office equipment listed in the tools and equipment area above.
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Demonstrated ability to perform detailed tasks accurately and in accordance with established guidelines.
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Demonstrated ability to handle multiple priorities at one time.
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Must possess a good math aptitude.
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Demonstrated organizational skills and a commitment to follow through.
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Demonstrated ability to problem solve, analyze, and resolve related issues.
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Demonstrated ability to perform under conditions of constant interruption and perform under deadline pressure.
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Demonstrated ability to establish and maintain confidentiality of sensitive information.
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Demonstrated ability to establish and maintain positive relationships with others as part of a team.
KNOWLEDGE, SKILLS AND ABILITIES RELATED TO CULTURAL COMPETENCE AND EQUITY:
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Knowledge/awareness of own cultural identity and desire to learn about the cultural identity of others.
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Supports a positive school environment that celebrates, respects and values diversity, where learning is made relevant and meaningful to students of various cultures.
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Participates in activities and discussions that lead to increased cultural competence.
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Demonstrates a commitment to equitable outcomes for all students.
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Ability to recognize each person as a unique individual even as we celebrate their group cultural heritage.
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The ability and desire to establish positive relationships with persons regardless of race, gender, physical limitation, sexual orientation or religious belief, with an active commitment to equal opportunity for all persons.
Nondiscrimination Statement:
Evergreen Public Schools does not discriminate in any programs or activities on the basis of sex, race, creed, religion, color, national origin, age, veteran or military status, sexual orientation, gender expression or identity, disability, or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts and other designated youth groups. The following employees have been designated to handle questions and complaints of alleged discrimination:
Cale Piland
Title IX Coordinator
Director of Student Services
13413 NE LeRoy Haagen Memorial Dr.
Vancouver, WA 98684
PO Box 8910
Vancouver, WA 98668-8910
Telephone: 360-604-4430
[email protected]
Tai Phong
Section 504/ADA Coordinator
Health Services Manager
13413 NE LeRoy Haagen Memorial Dr.
Vancouver, WA 98684
PO Box 8910
Vancouver, WA 98668-8910
Telephone: 360-604-6711
[email protected]
Danny Orrantia
Civil Rights Compliance Coordinator
Senior Director of Human Resources
13413 NE LeRoy Haagen Memorial Dr.
Vancouver, WA 98684
PO Box 8910
Vancouver, WA 98668-8910
Telephone: 360-604-4014
[email protected]
Shane Gardner
HIB Coordinator/
Gender Inclusivity
Director of Safety & Security
13413 NE LeRoy Haagen Memorial Dr.
Vancouver, WA 98684
PO Box 8910
Vancouver, WA 98668-8910
Telephone: 360-604-4066
[email protected]
