Position Overview: As a Legal Assistant, you will play an integral role in supporting attorneys and paralegals on client matters. You will assist in managing client files, preparing and revising documents, and serving as a valuable team member throughout the lifecycle of a matter. This role involves regular client communication by phone and email, and candidates should be comfortable interacting professionally and confidently with clients.
Responsibilities:
Client Interaction & Communication
- Serve as a point of contact for clients, including phone and email communication
- Assist in scheduling meetings, managing calendars, and coordinating deadlines
- Support client intake and ongoing communications throughout matters
Document Preparation & Drafting
- Prepare, revise, and proofread legal documents, correspondence, and transactional materials
- Assist with drafting standard documents using firm templates
- Manage document versions and ensure accuracy and consistency across files
File & Matter Management
- Organize and maintain electronic and physical client files
- Track engagement letters, retainers, and key documents
- Assist with file progression from intake through completion, including closing and document delivery
Team Support
- Work closely with attorneys and paralegals on business and estate planning matters
- Assist with assembling and finalizing estate plans and business documents
- Coordinate internal workflows and help ensure timely completion of client work
Skills Needed in Successful Candidates:
- Proficient in the use of Microsoft Office and willingness to learn and/or work with varying computer hardware and software applications.
- Excellent skills in English grammar; spelling and punctuation; writing, editing, and proofreading.
- Highly organized and detail-oriented, and skilled in handling multiple competing tasks and priorities
- Ability to work well with others in a setting of shared responsibility.
- Strong written and verbal skills to communicate with clients effectively and respectfully.
- Demonstrated ability to work with confidential and sensitive material and situations.
Culture:
We value passionate people who want more than just a job. The culture at Rinke Noonan values and supports people who contribute their individual talents and experience in a collaborative, team-based environment. Our team is collaborative, client-focused, and committed to delivering excellent legal service while maintaining a supportive and balanced work environment.
Benefits:
We offer a highly competitive salary and benefits package to our team including:
- Pay range: $17.50 to $27.00
- The compensation range provided is in compliance with state specific laws. Factors that may be used to determine your actual rate of pay include your specific skills, years of experience, and other factors.
- Health Insurance (100% employer-paid for Employee Only coverage, other coverage options available at employee’s expense)
- Employer Funded Health Savings Account
- Kavira Telehealth Services
- Dental Insurance
- Life Insurance (100% employer-paid)
- Long Term Disability (100% employer-paid)
- Profit Sharing & 401(k) Plan
- Employee Assistance Program (EAP)
- PTO/Holidays
Pay: $17.50 - $27.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Disability insurance
- Employee assistance program
- Flexible spending account
- Free parking
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Referral program
Work Location: In person
