PLEASE READ: MOST BE BILINGUAL ENGLISH AND SPANISH POR FAVOR DEBE SER BILINGUEL INGLES Y ESPAÑOL
JOB SUMMARY
Receives and reviews invoices and other payable documents from vendors and employees. Matches documents, codes and batches, assembles payables, and obtains appropriate approvals to process payment. Maintain and file adequate supporting documentation according to GAAP, IRS and SOX guide lines. Handle incoming calls from vendors and employees on status of payment. Ensures timely payments of vendor invoices and expense vouchers and maintains accurate records and control reports. Familiar with a variety of the field’s concepts, practices, and procedures. Relies on extensive experience and judgment to plan and accomplish goals.
JOB DUTIES
1. Receive invoices from sites and/or corporate office and prepare for data entry into the financial system by: a. Verifying and/or obtaining appropriate approvals
2. b. Verifying and/or assigning coding.
3. Key vouchers into financial system based on department guidelines and standards.
4. Handle inquiries on payment status from vendors or employees.
5. Request the set up of new vendors and modification of existing vendors by following procedures set up by A/P Supervisor.
6. Audit and disburse A/P checks.
7. Research and follow up on outstanding invoices on vendor statements.
8. Retrieve and pull from A/P files and offsite storage as requested.
9. Maintain productivity and quality standards as set forth by management.
10. Assist in completion of special projects on an as needed basis within the Department.
11. Setup vendors and maintain W9 files
12. Understands the 1099 process and reviews data for IRS reporting
13. Perform duties for weekly check processing, payment selection, printing of checks and producing reports.
QUALIFICATIONS
1. High school diploma or equivalent required; Associates or Bachelor’s degree in Accounting preferred.
2. At least two years of related experience required.
3. Proficient in Microsoft Office as well as other accounting software programs.
4. Effective time management skills.
5. Excellent verbal and written communication skills.
6. Ability to anticipate work needs and interact professionally with customers.
7. Ability to work within a team or independently as needed.
8. Requires critical thinking, decisive judgment, and attention to detail.
9. Excellent organizational, communication, and customer service skills.
10. Must be able to handle multiple tasks and prioritize them as needed.
11. Must be Bilingual
Pay: $48,000.00 - $52,000.00 per year
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
