Administrative Assistant
HOAMCO is seeking a detail-oriented Administrative Assistant to provide dedicated administrative support for an on-site community association in Las Vegas. This position requires an individual who excels at customer service, organization, and ability to prioritize tasks in a fast-paced environment, while handling interruptions as part of the routine, and maintaining professionalism.
The ideal candidate will possess strong communication skills, critical thinking abilities, and a commitment to delivering exceptional service to homeowners, board members, and managers.
This is a full-time position.
Qualifications:
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Excellent verbal and written communication skills.
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Strong customer service orientation.
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Previous Homeowners Association (HOA) experience a plus.
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Ability to prioritize workload and manage tasks in a fast-paced environment.
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Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
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Strong organizational and administrative skills.
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Handle a broad range of administrative duties autonomously.
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Critical thinking and problem-solving skills.
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Professional demeanor with attention to detail and commitment to accuracy.
Duties:
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Provide dedicated administrative support to an on-site Las Vegas community.
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Utilize Microsoft Word, Excel, Outlook, and other software applications to complete projects and assignments.
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Utilizing systems and programs to compile Monthly Management Reports, board packets and supporting documentation for the community association manager.
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Address in-person inquiries at the on-site office, telephone calls, and emails while managing ongoing projects and assignments.
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Deliver exceptional customer service to homeowners, board members, and vendors.
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Create and distribute professional, polished written communications.
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Conduct weekly site visits to evaluate community conditions, confirm compliance, assess property conditions, and proactively identify issues requiring attention.
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Coordinate with all community vendors to effectively manage contracts, services, and work orders.
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Assist with special projects and perform additional duties as assigned.
WHAT WE OFFER:
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Comprehensive benefits package including medical, dental, and vision.
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Wellness program.
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Flexible Spending Accounts.
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Company-matching 401k contributions.
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Paid time off for vacation, holidays, medical, and volunteering.
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Paid parental leave.
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Training and educational assistance.
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Support programs, including Employee Assistance Program and Calm Health.
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Optional benefits including short- and long-term disability, life insurance, and pet insurance.
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Most importantly, a caring team who is dedicated to your success!
