Job Overview
Experienced or Fresh (Entry Level)
English and Punjabi
Awahe Academy is a fast-growing Software & Education company. We're looking for an energetic Office Administrator to keep our office running smoothly!
You'll be the friendly face and steady hand behind the scenes supporting our team, clients, and visitors every day. If you're organized, proactive, and love keeping things on track, we'd love to meet you!
Duties
- Manage front desk operations, including greeting visitors and handling multi-line phone systems with professionalism and courtesy
- Coordinate calendar management and schedule appointments for team members and executives
- Maintain accurate records through data entry, filing, and updating spreadsheets using productivity software such as Microsoft Office and Google Workspace
- Oversee office supplies inventory, place orders as needed, and ensure the office remains well-stocked and organized
- Assist with bookkeeping tasks using QuickBooks or similar accounting software to track expenses and invoices
- Provide exceptional customer service by responding promptly to client inquiries via phone or email, ensuring clear and friendly communication
- Support office management activities by streamlining administrative processes, proofreading documents, and ensuring adherence to office policies
Qualifications
- Proven experience in office management or administrative roles with strong clerical skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools
- Familiarity with QuickBooks or other bookkeeping software is preferred
- Excellent organizational skills with the ability to multitask efficiently in a fast-paced environment
- Strong computer literacy including data entry, word processing, spreadsheets, and technical proficiency in productivity software
- Exceptional phone etiquette and customer support skills, including experience with multi-line phone systems and front desk duties
- Bilingual abilities are a plus for effective client communication in diverse settings
- Previous experience as a medical or dental receptionist or personal assistant is advantageous
- Ability to manage time effectively while handling multiple responsibilities with accuracy and attention to detail
Skills
- Confident, professional, and self-motivated personality
- Ability to work well in a team
- Advanced computer knowledge, CRM, and Sales Software
- Flexibility to work in a dynamic environment, as per business requirements
- Good communication skills in English and Punjabi
- Strong computer literacy with proficiency in Microsoft Office (Word, Excel, Outlook), Google Workspace, and data entry skills
- Excellent organizational skills with the ability to multitask effectively and prioritize responsibilities
- Bilingual abilities are a plus to assist diverse clients and team members
- Knowledge of multi-line phone systems, phone etiquette, and front desk operations
- Experience with bookkeeping software such as QuickBooks is highly desirable
- Exceptional proofreading skills and attention to detail in all written communication
- Previous experience as a medical or dental receptionist or personal assistant is advantageous
- Strong time management skills to handle multiple tasks efficiently while maintaining accuracy
Join us as an Office Assistant where your proactive attitude and dedication will contribute significantly to our vibrant work environment. Candidates must read the full job description carefully and ensure they meet all the requirements to be considered for this position.
We follow a professional 3-stage interview process: Screening, Technical Round, and HR Round.
Each stage may take 2–3 days based on evaluation and candidate performance. Timelines will not be extended for individual requests.
Only candidates who successfully clear all rounds will be considered for final selection and must be ready to join immediately.
Pay: $17.50 - $25.77 per hour
Benefits:
- Employee assistance program
- Employee discount
- Flexible schedule
Work Location: In person
