Overview
Currently our client, a Japanese manufacturer company, is looking for an Administrative assistant.
【Position】Administrative assistant.
【Location】Wheeling, IL
【Compensation】$50,000-$60,000
【Schedule】MONDAY - FRIDAY: 7:00 AM to 3:30 PM.
【Hiring Syle】Direct hiring, Full-time
Responsibilities
▼Accounting & Bookkeeping Support
・Act as the primary liaison with our external CPA and accounting firm, ensuring smooth data integration and communication.
・Manage daily bookkeeping tasks, including invoicing, purchase orders, and general order management.
・Perform data entry, expense tracking, and financial record management using QuickBooks.
・Process accounts payable/receivable, handle check deposits, and manage wire transfers.
▼HR & Payroll Administration
・Process payroll accurately and in a timely manner for the US office employees.
・Manage employee benefits enrollment and maintain basic HR records for local staff.
General Administration & Communication
・Serve as the main point of contact between the US office, the factory, and the headquarters in Japan, handling necessary reporting and escalation of issues.
・Manage incoming/outgoing physical mail, coordinate shipping logistics (e.g., FedEx, UPS), and handle basic reception duties.
・Manage office facilities, oversee office supplies inventory, and coordinate with external vendors for basic maintenance and
▼IT support.
・Provide onboarding and comprehensive administrative support for Japanese expatriate staff and their families.
・Assist in organizing internal meetings, company events, and travel arrangements as needed.
・Perform other administrative duties and special projects as assigned.
Qualifications
- Professional proficiency in Japanese and business-level English
- Experience of Payroll
- Proficiency in Microsoft Office
▼Preferred Qualifications (Nice-to-Haves):
- Hands-on experience using QuickBooks for data entry or bookkeeping.
- Previous experience handling payroll, HR tasks, or purchase orders.
- Prior experience working in a Japanese corporate environment or supporting expatriate staff.
Job Type: Full-time
Pay: $50,000.00 - $60,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Language:
Ability to Commute:
- Wheeling, IL 60090 (Required)
Work Location: In person
