JOB
Department: School of Graduate and Professional StudiesReports To: Dean, School of Graduate and Professional StudiesStatus: Non-ExemptThe assistant to the Dean is responsible for aiding the dean to ensure the smooth and timely functioning of the office for faculty and student services. Under general supervision, will coordinate, oversee, and/or perform a wide variety of administrative support activities; coordinate with other offices of the university for processing schedules, contracts, and meeting schedules; provide and coordinate staff and office support; coordinate special events; and handle assignments that may be confidential.
EXAMPLE OF DUTIES
Prepare, collect, and initiate onboarding (e.g., email, LMS, HR) for faculty and adjunct faculty. Create, provide, and process contracts for faculty/faculty overload; All documents should be processed one week before classes start.Maintain and support SharePoint sites for programs and departments and share folders with individuals as needed. Prepare invitations, manage logistics, and take minutes of school meetings.Provide administrative support for search committees by scheduling meetings, making arrangements for candidates (zoom or in person), ensuring committee members have access to materials etc.Monitor course enrollments and alert faculty and leaders about the need to add or cancel classes.Monitor budget, process payments, and track receipt and reimbursement for Dean.Serve as a liaison with the executive assistant in the provost's office to ensure that essential records are maintained and communication is distributed. Support accreditation processes. Attend monthly Academic Support meetings for collaboration and training on processes. Work with the Dean to improve office and staff efficiency. Assist the Dean and work with the provost’s office on the faculty evaluation process.Maintain a working knowledge of software and systems. Prepare faculty load sheets and overload sheets in collaboration with the dean. Retrieve and sort departmental mail. Travel to various regional sites as needed.Hiring, onboarding, and supervising student workers as needed.Provides support as needed for Professional Development/Grants/Scholarships.Assisted, processed, and monitored academic integrity violations.Demonstrate a commitment to serving and inspiring students and colleagues in a context of a Christian University, integrating your Christian faith into your role and responsibilities.Embrace the mission, vision, and values of Fresno Pacific University, affirm the FPU Faith Expectations, and support the ideals and practices articulated in "The Fresno Pacific Idea”Uphold and advance Fresno Pacific University’s commitment to Christ-centered higher education, holistic student development, and serving diverse communities.Complete tasks timely with work that is comprehensive, complete, and accurateCommunicates clearly, listens attentively, and seeks to understand othersCollaborates productively with colleagues of varying skillset Other job duties as assigned
SUPPLEMENTAL INFORMATION
$45,780.00 to $53,040.00 is the annual starting salary for this role and reflects what Fresno Pacific University reasonably expects to pay for this position. Actual compensation may vary based on qualifications, experience, and internal equity. In addition to compensation, FPU offers a competitive benefits package.Reserving its rights as a religious institution, Fresno Pacific University is an equal employment opportunity employer and does not discriminate on the basis of race, color, national origin, ethnicity, sex, age or disability, or other classes protected by applicable law. Committed to excellence and actively supportive of cultural diversity, FPU invites individuals who contribute to such diversity to apply. If you need assistance or an accommodation due to a disability, you should contact FPU’s Human Resources Department at
[email protected]. As a religious institution, the University will administer the equal opportunity employment policy consistent with the Fresno Pacific University statement of faith, the FPU Idea and the University’s governance by the Pacific District Conference of Mennonite Brethren Churches.*This information, including salary, is accurate as of May 11, 2026.
