Position Summary:
- The VCP Business Planner will support the successful execution of the Value Creation Program (VCP) by managing office operations, business planning activities, program governance, meeting cadence, reporting discipline, and cross-functional coordination at COB.
- This role is critical to ensuring the VCP team operates with clear priorities, organized communication, timely follow-up, accurate tracking, and strong executive-ready reporting. The Office Manager / Business Planner will act as a central coordination point across Engineering, Purchasing, Finance, Manufacturing, Program Management, and other functional teams supporting VCP initiatives.
- The ideal candidate is highly organized, proactive, detail-oriented, comfortable working in a fast-paced environment, and capable of supporting executive-level reviews while also managing day-to-day operational needs for the VCP team.
Key Responsibilities
Business Planning & Program Coordination
- Support development and tracking of VCP business plans, milestones, deliverables, and cost targets.
- Maintain calendars, trackers, and issue logs; coordinate cross-functional updates and ensure timely execution.
Operations Management
- Oversee day-to-day VCP office operations at COB, including workspace coordination, onboarding, scheduling, and event logistics.
- Serve as the central point of contact for office needs and ensure a professional, efficient work environment.
Meeting & Governance Management
- Coordinate VCP meetings and leadership reviews, including agendas, materials, and action tracking.
- Drive accountability by monitoring follow-ups and escalating delays or risks.
Reporting & Documentation
- Prepare executive-ready reports, dashboards, and presentations.
- Consolidate cross-functional inputs and maintain organized, version-controlled documentation.
Communication & Stakeholder Support
- Act as a liaison across Engineering, Purchasing, Finance, and Manufacturing teams.
- Draft communications, support onboarding, and reinforce program discipline and responsiveness.
Required Qualifications
- Bachelor’s degree in Business Administration, Engineering, Finance, Program Management, or related field preferred.
- Experience in business planning, program coordination, project management, office management, or executive support.
- Strong proficiency in Microsoft Office tools, especially:
*
- Excel
- PowerPoint
- Outlook
- Teams
- SharePoint
- Strong organizational skills with the ability to manage multiple priorities simultaneously.
- Excellent written and verbal communication skills.
- Ability to work effectively with senior leaders, managers, and cross-functional teams.
- Strong attention to detail and follow-through.
- Ability to handle confidential information with discretion.
Preferred Qualifications
- Experience in automotive, manufacturing, engineering, purchasing, finance, or cost reduction programs.
- Familiarity with program management governance, milestone tracking, cost savings initiatives, or executive reporting.
- Experience supporting high-visibility transformation programs or cross-functional business initiatives.
- Ability to create clear dashboards, trackers, and presentation materials.
- Comfortable working in a fast-paced, deadline-driven environment.
- Strong problem-solving mindset and ability to anticipate team needs.
Key Competencies
- Highly organized and disciplined
- Proactive and self-directed
- Strong sense of ownership
- Executive-level communication
- Detail-oriented with strong follow-up
- Comfortable with ambiguity
- Strong coordination and collaboration skills
- Ability to manage confidential and sensitive information
- Strong accountability mindset
- Professional presence
