Overview
We are seeking a dynamic and organized Office Manager/Accounts Receivable professional to lead our administrative operations and manage financial transactions with precision and professionalism. This vital role combines office management expertise with a strong focus on accounts receivable processes, ensuring smooth daily operations, effective communication, and accurate financial record-keeping. The ideal candidate will thrive in a fast-paced environment, demonstrate exceptional organizational skills, and possess a proactive attitude to support our team’s success.
Duties
- Oversee daily office functions, including front desk management, multi-line phone systems, calendar scheduling, and filing systems to ensure seamless operations.
- Manage accounts receivable activities by invoicing clients, tracking payments, following up on overdue accounts, and maintaining accurate bookkeeping records using accounting software such as QuickBooks.
- Supervise administrative staff, providing training and development opportunities to foster a motivated and efficient team.
- Coordinate vendor management activities, including negotiating contracts, processing payments, and maintaining positive relationships with suppliers.
- Handle human resources responsibilities such as payroll processing, employee record keeping, confidentiality of sensitive information, and supporting onboarding procedures.
- Assist with event planning for company meetings or client events, ensuring all logistics are handled efficiently.
- Support budgeting efforts by monitoring expenses, preparing financial reports, and assisting with financial software data entry to maintain accurate records.
Skills
- Proven experience in office management combined with accounting and finance expertise.
- Proficiency in QuickBooks, Microsoft Office Suite (especially Excel spreadsheets), and other financial or accounting software.
- Strong organizational skills with the ability to manage schedules effectively and prioritize tasks efficiently.
- Excellent communication skills for client interaction, vendor negotiations, and team collaboration.
- Supervising experience with a focus on team management and staff development.
- Knowledge of medical office management or similar environments is a plus but not required.
- Ability to handle confidential information discreetly while maintaining high standards of professionalism.
- Technical proficiency in office equipment such as multi-line phones, fax machines, and calendar management tools.
- Experience in clerical tasks including filing, data entry, and front desk responsibilities.
- Strong customer service orientation with an emphasis on positive client communication and phone etiquette.
Join us in a role that offers the opportunity to lead vital administrative functions while supporting our financial health! We value energetic professionals who are eager to contribute their organizational talents and accounting expertise to help our organization thrive every day.
Pay: $20.00 - $23.00 per hour
Benefits:
Work Location: In person
