Job Summary
Smart Tax Services is seeking a motivated, detail-oriented, and highly organized Administrative / Tax & Accounting Assistant to join our growing team. This position plays a key role in supporting daily office operations, tax preparation, bookkeeping, payroll, and client communication in a fast-paced professional environment.
The ideal candidate is bilingual (English/Spanish), dependable, professional, capable of multitasking efficiently, and comfortable handling confidential financial information. Experience in tax preparation, accounting, payroll, and customer service is strongly preferred.
This is an excellent opportunity for someone looking to grow long-term within a supportive and dynamic tax and accounting office.
Responsibilities
- Assist with preparation of personal and business tax returns
- Perform bookkeeping and bank reconciliations using accounting software
- Process payroll and assist with quarterly payroll reports
- Manage accounts payable and accounts receivable tasks
- Organize and maintain client files and tax documentation
- Communicate professionally with clients by phone, email, and in person
- Assist clients with document collection and follow-up requests
- Handle scheduling, office support, and general administrative tasks
- Support with IRS and state notices, letters, and compliance documents
- Assist with 1099's preparation, sales tax, and other accounting-related projects
- Maintain confidentiality and accuracy while working under deadlines during tax season
Qualifications
- Bilingual REQUIRED (English and Spanish — written and spoken)
- Previous experience in accounting, bookkeeping, payroll, tax preparation, or office administration.
- Experience with ProSeries strongly preferred
- Experience with QuickBooks Online and QuickBooks Desktop preferred
- Strong multitasking and organizational skills
- Excellent customer service and communication skills
- Ability to work in a fast-paced environment and manage deadlines efficiently
- Strong attention to detail and problem-solving skills
- Proficiency with Microsoft Office, Google Workspace, email systems, and general office technology
- Professional phone etiquette and ability to manage multiple tasks simultaneously
- Ability to learn quickly and adapt during tax season
Additional Information
- Full-time position available
- Competitive pay based on experience and qualifications
- Opportunity for growth within the company
Pay: $18.00 - $22.00 per hour
Benefits:
Work Location: In person
