Location: New York, NY
Employment Type: 2-month contract (possible conversion)
Pay: $40/hour
Company Overview
Our client is a global financial services institution, operating across major operational hubs in the United States.
Position Summary
Support senior-level executives and investment bankers. Proficient in word processing. Arrange travel services and meetings for Executives.
Key Responsibilities
- Manage administrative functions without prompting.
- Coordinate domestic and international travel arrangements, including logistics and itinerary management.
- Prepare and submit expense reports accurately and on time, ensuring adherence to company policies and guidelines.
- Manage a high volume of emails by prioritizing requests and responding promptly and professionally.
- Handle incoming calls with professionalism, triaging inquiries and escalating as appropriate while ensuring timely follow-up.
- Partner closely with the administrative team to ensure seamless coverage, knowledge sharing, and consistent support.
Qualifications
- 6+ years of experience as an Executive Assistant, ideally supporting multiple senior leaders or C-suite executives simultaneously.
- Proven track record of managing complex, fast-changing calendars (MS Outlook).
- Coordinate complex domestic and international travel logistics and manage high-volume expense reporting (SAP Concur).
- Excellent communication skills with a professional demeanor, capable of acting as a reliable gatekeeper for senior leadership.
- Strong technical proficiency in word processing, data entry, MS Office Suite, and virtual meeting platforms (Zoom, Teams).
- Ability to hit the ground running in a high-volume, deadline-driven corporate environment.
- Financial institution or banking experience preferred.
#IND3
Pay: $40.00 per hour
Work Location: In person
