Position Summary - McAllen First UMC is seeking a highly organized, personable, and technology-savvy Church Receptionist/Administrative Coordinator to serve as the primary point of contact for our congregation and community. The ideal candidate is a self-starter who enjoys learning new skills, solving problems, managing multiple projects simultaneously, and working in a collaborative ministry environment.
Work Schedule: Monday – Thursday, 8:30am – 4:30pm; half hour lunch break included.
Key Duties & Responsibilities
--General Communication & Support
- Answer, screen, and direct phone calls.
- Welcome visitors and serve as a knowledgeable source of information about church ministries, programs, and events.
- Respond to inquiries & connect individuals with appropriate staff, ministry leader or volunteer.
- Communicate effectively with church members, ministry leaders, renters, volunteers, and staff through phone, email, messaging platforms, and social media.
--Event & Facility Coordination
- Maintain the church facility calendar and scheduling system.
- Coordinate event details with ministry leaders, renters, and outside groups.
- Communicate event setup and facility needs with custodial staff.
--Administrative Support
- Maintain church membership, visitor, and attendance records through church management system.
- Maintain office equipment, supplies, and petty cash records.
--Congregational Communications & Media
- Create and edit church newsletters, announcements, presentations, and promotional materials.
- Assist with church social media accounts and YouTube channel management.
- Prepare multimedia presentations for worship services and special events.
Desired Skills & Qualifications
--Essential Personal Qualities
- Friendly, welcoming, and service-oriented.
- Strong initiative and ability to work independently.
- Excellent organizational and time-management skills.
- Ability to manage multiple priorities and meet deadlines.
- Strong attention to detail and accuracy.
- Adaptable and willing to learn new technologies and processes.
- Professional discretion and ability to handle confidential information.
- Strong written and verbal communication skills.
- Team-oriented with a positive attitude and servant’s heart.
Technical Skills
Experience with many of the following is preferred; willingness and ability to learn is essential:
--Required
- Microsoft Office (Word, Excel, PowerPoint, Outlook)
- Google Workspace (Docs, Sheets, Forms, Calendar, Drive)
--Optional but helpful(candidate may need to learn some of these on the job)
- Canva
- Social media platforms (Facebook, Instagram, Meta Business Suite)
- YouTube Channel Dashboard
- Constant Contact
- PayPal
- Planning Center (worship planning software)
- Church Management Software (such as ICON CMO)
- Presentation software (ProPresenter)
- Basic video editing tools (CapCut or similar)
Preferred Qualifications
- Administrative office experience.
- Bilingual – spoken and written Spanish.
- Experience coordinating schedules, events, or volunteers.
- Experience creating newsletters, presentations, or digital communications.
- Familiarity with church operations, nonprofit organizations, or volunteer-based environments.
Qualifications / Core Competencies
--Personal
- Teamwork and Team Building: Works well as part of a staff, good team player.
- What Success Looks Like: The successful candidate will become a trusted resource for our congregation, keep communication flowing smoothly, anticipate needs before they become problems, embrace new technology, and help create a welcoming and organized environment that supports the ministry of the church.
Pay: $13.00 - $15.00 per hour
Benefits:
- Paid time off
- Professional development assistance
Work Location: In person
