Executive Administrative Assistant
Full-Time | Temp-to Hire | Professional Office
- Location: Shelby, NC
- Job Type: Full-Time | Temp-to-Hire
- Salary: $41,000.00 - $46,000.00 annually (Based on experience)
- Schedule: Monday-Friday | 8:00 AM-5:00 PM
- PSU Benefits: Weekly Pay, Health Insurance, Vacation & Holiday Pay, Referral Bonuses
About the Role:
Personnel Services Unlimited (PSU) is seeking an Executive Administrative Assistant for a well-established professional services office in Shelby, NC.
This opportunity is ideal for a polished, organized professional who takes pride in creating an exceptional client experience while keeping a busy office running smoothly. As the first point of contact for clients and visitors, you'll play a key role in maintaining a welcoming, efficient, and professional office environment.
What You’ll Do
As the Executive Administrative Assistant, you’ll be the first point of contact for clients, visitors, and team members while helping keep the office running efficiently each day.
Responsibilities Include:
- Welcome clients, visitors, and applicants with a warm, professional attitude, creating an exceptional first impression as the first point of contact for the office.
- Answer and direct incoming phone calls, schedule appointments, and coordinate conference room usage.
- Receive, sort, and distribute incoming mail and packages, and prepare outgoing mail and electronic correspondence.
- Perform administrative duties including scanning, filing, copying, organizing documents, and providing support to office staff.
- Open the office each morning by preparing reception and common areas for the day and ensuring a clean, welcoming environment.
- Prepare conference rooms for meetings and maintain hospitality stations, including coffee, water, refreshments, and meeting supplies.
- Monitor and reorder office and reception supplies to help keep daily operations running smoothly.
- Handle confidential client and company information with professionalism, discretion, and integrity.
Qualifications
We’re looking for someone who is:
- Professional, friendly, and customer-focused
- Highly organized with strong attention to detail
- Able to manage multiple priorities in a fast-paced office
- Proficient with Microsoft Office
- An excellent communicator with strong interpersonal skills
- Dependable, punctual, and self-motivated
- Able to maintain confidentiality and professionalism at all times
- Professional appearance with excellent business etiquette
Preferred Experience
- High School Diploma or GED required
- Associate degree preferred
- Previous experience as an Administrative Assistant, Office Coordinator, or Customer Service, Receptionist, or Front Desk role preferred.
Interested? Qualified candidates are encouraged to apply today!
Personnel Services Unlimited is an Equal Opportunity Employer.
#HP
Pay: $41,000.00 - $46,000.00 per year
Benefits:
- Health insurance
- Paid time off
Application Question(s):
- Describe a time when you had to handle multiple phone calls, visitors, or competing priorities while maintaining excellent customer service.
- Why are you interested in this Executive Administrative Assistant position?
Education:
- High school or equivalent (Required)
Experience:
- administrative assistant or office support: 3 years (Required)
Work Location: In person
