Position Overview
Butler Academy’s Extended Day Program (XDP) provides a safe, structured, and joyful after-school experience for our scholars. We are seeking an organized, proactive, and student-centered XDP Administrative Assistant to support the daily operations of our program.
Application Requirement:To be considered for this role, applicants must either include a cover letter or send a separate message via Indeed specifically acknowledging that they understand this position is only for 3 hours per day, 4 days per week (Mon - Thu) for a total of 12 hours per week. Applications missing this acknowledgement will not be reviewed.
This role ensures smooth transitions between the end of the regular school day and the start of after-school programming, manages communications with families, and supports program staff so they can focus on creating excellent learning experiences.
Key Responsibilities:
Program Operations (2:30 – 4:00 PM)
- Manage sorting and distribution of all XDP snacks, as well as attendance rosters to 8-10 classrooms.
- Ensure that XDP staff are in position at the end of the carline and provide coverage if a teacher is delayed.
- Provide front desk operational support with tasks as assigned.
Front Desk Family Support & Administrative Duties (4:00 – 5:30 PM)
- Manage the front desk for XDP, handling phone calls and early dismissals.
- Manage invoicing in Square, send receipts, and communicate with families about late payments or payment arrangements.
- Maintain the waitlist, process new applications, and update attendance rosters and pickup contact information in real time.
- Support Director of Operations with maintaining XDP staff timesheets as needed.
- Provide coverage for late pick ups, as needed.
- Provide additional operational support to ensure smooth daily execution of the program.
Qualifications & Skills
- High school diploma or equivalent required; some college coursework or administrative experience preferred.
- Strong organizational skills and ability to manage multiple priorities in a busy after-school environment.
- Professional, warm, and clear communication skills (both verbal and written).
- Experience working with children, families, or in a school environment strongly preferred.
- Reliable, punctual, and committed to upholding Butler Academy’s mission
Why Join Butler Academy?
At Butler Academy, we are building something extraordinary. We are committed to equity, innovation, and creating joyful learning environments where scholars thrive. If you are detail-oriented, love supporting children and staff, and want to make a direct impact on families in our community, this is the perfect role for you.
Job Type: Part-time
Pay: $16.00 per hour
Work Location: In person
