Prioritize your health and wellbeing!
Work for Jefferson County and take advantage of six month’s worth of vacation and sick leave upfront and low-cost family health insurance! Enjoy work-life balance.
First Application Review Date 08/30/2026
Summary
This position works directly for the County Administrative Officer and receives administrative direction from the Jefferson County Board of Commissioners and County Counsel. The position provides executive-level administrative support and serves as a central coordinator for Board administration, public records, ordinance codification, contract administration, and other countywide administrative functions. The position serves as a key resource to County departments, elected officials, and the public, requiring a high degree of professionalism, confidentiality, accuracy, independent judgment, and attention to detail. Responsibilities include maintaining official Board records, coordinating public meetings and agendas, managing administrative systems and records, supporting public information efforts, and ensuring the accurate and timely completion of assigned projects and statutory responsibilities.
Distinguishing Characteristics
As the primary administrative support position for the County Administrative Officer, Board of Commissioners, and County Counsel, this position performs a wide range of complex and highly responsible duties requiring discretion, sound judgment, and independent decision-making. The position serves an integral role in supporting Board operations, maintaining official records, administering administrative systems, coordinating compliance-related functions, and facilitating communication among County departments, elected officials, governmental agencies, and the public. The incumbent must possess exceptional organizational skills, maintain strict confidentiality when required, demonstrate political neutrality in the performance of official duties, and effectively manage multiple priorities in a fast-paced environment.
Knowledge and Skills
Knowledge of general office duties and equipment, including but not limited to personal computers, printers, copy machines, fax machines and other office equipment. Excellent language skills, including writing, spelling, grammar, excellent attention to detail, as well as good verbal communication. Contract administration, countywide administrative practices, and general principles of risk management related to the functions of the assigned area. Excellent organizational skills. Intermediate personal computer skills in spreadsheets, databases and automated systems, as well as a basic understanding of computer operations and networks. Knowledge of contract administration, records management, and tracking systems sufficient to monitor contract terms, renewal dates, and compliance with County administrative procedures. Principles, practices, and procedures related to public agency record keeping. Reasonable knowledge of legal office terminology and the preparation and processing of legal documents as required by the position. Ability to relieve the County Administrative Officer, Commissioners, or County Counsel of administrative details with minimum supervision and general direction. Good judgment, courtesy and tact in public contacts; must maintain effective working relationships with county employees and the public.
Abilities
Must be able to occasionally attend meetings at times outside the normal workday hours. Ability to perform multiple tasks and communicate well with the public, vendors and other personnel. Compose correspondence and reports independently or from brief instructions. Maintain confidentiality and discretion in handling and processing confidential information and data. Interpret and apply applicable Federal, State, and local laws, rules, regulations, policies, and timelines, as well as complex administrative and departmental policies and procedures. Enter and retrieve data from a computer with sufficient speed and accuracy to perform assigned work. Establish and maintain a variety of filing, record keeping, and tracking systems. Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines. Ability to maintain political neutrality and public confidence while performing election-related duties and other functions requiring impartial administration of public processes. Operate and maintain modern office equipment, including computer equipment and specialized software applications programs. Comprehend and use English effectively including producing all forms of communication in a clear, concise, and understandable manner to intended audiences. Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
Physical Abilities
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle and to visit various City and meeting sites. This is primarily a sedentary office classification although standing in work areas and moving between work areas may be required. Must possess the ability to lift, carry, push, and pull materials and objects weighing up to 20 pounds.
Education and Experience
High School Diploma or equivalent, supplemented by completion of an office management or secretarial science program, plus two years of secretarial experience; five years of office secretarial experience; or any equivalent combination of experience, education and/or training relevant to the position. Accounting experience is desirable.
Licenses and Certificates
A valid Oregon driver’s license with an acceptable driving record. Must be bondable. Possession of or ability to obtain designation as a Notary Public in the State of Oregon within 6 months.
