About the Role
Future Land Capital, in partnership with Grupo Sineva, is building a high-performing residential construction and remodeling team in Miami. We're hiring an organized, persuasive Administrative & Business Development Coordinator to keep our office and projects running smoothly while also helping drive growth — following up with leads and prospects, bringing subcontractors on board as business partners, and contributing to our brand content. This is a ground-floor opportunity with a growing, entrepreneurial team where people who take initiative advance quickly.
You will be the operational hub of the team: managing schedules, documentation, and communication across clients, subcontractors, vendors, and our marketing team, keeping our CRM accurate, and moving work forward based on what is most urgent and impactful. Administration is the core of the role, but you will also pick up the phone, sell, and help build the partnerships that fuel our pipeline.
Who Thrives Here
You'll thrive if you're highly organized but also comfortable picking up the phone to sell, and you enjoy variety, speed, and ownership. You can juggle competing priorities, take direction from more than one person, and shift from detailed paperwork to a persuasive prospect call without missing a beat. Because this is a growing, entrepreneurial team, you'll be expected to take initiative, solve problems independently, and take on responsibilities beyond this job description as the business scales. This is not the role for someone who wants a narrow, predictable to-do list.
Performance Expectations & Accountability
This role is measured on reliability and follow-through. You are accountable for keeping operations organized and on time, and for consistently supporting outreach and partner growth. Success is evaluated on measures such as:
- Accuracy and timeliness of CRM updates and company records
- Responsiveness across clients, subcontractors, vendors, and the internal team
- Outbound follow-up activity with leads and prospects
- Subcontractors contacted and onboarded as business partners
- On-time completion of administrative and project deadlines
What You'll Do
- Provide administrative support to the office, ownership, and project management team — managing calendars, appointments, meetings, inspections, and communications.
- Answer phone calls and monitor, prioritize, and respond to a high volume of emails professionally.
- Maintain organized digital and physical project files, documentation, tracking logs, and compliance records.
- Keep the company CRM (GoHighLevel or similar) accurate and up to date — leads, contacts, and pipeline.
- Follow up with leads and prospects by phone, including cold calls, to support the sales pipeline.
- Help recruit, coordinate, and onboard subcontractors and vendors as business partners, keeping their paperwork, insurance, and compliance documents current.
- Serve as a communication hub across clients, prospects, leads, the marketing team, subcontractors, vendors, building management, and field personnel, including Spanish-speaking workers.
- Appear in and help create video, static, and reels content for the company's social media and marketing.
- Assist with preparing estimates, proposals, contracts, invoices, and other project documentation (training provided as needed).
- Assist with pricing and ordering construction materials and coordinating deliveries.
- Prioritize and juggle multiple requests based on urgency and impact, taking direction from more than one person.
- Take on additional responsibilities as the role and the business evolve.
What We're Looking For
- Previous experience in an administrative or office support role; construction industry experience working with vendors and subcontractors strongly preferred.
- Persuasive, professional phone communication with a sales-oriented mindset — comfortable making outbound and cold calls.
- Proficiency with a CRM (GoHighLevel or similar) and the discipline to keep data clean and current.
- Bilingual: fluent English (spoken and written) required; Spanish proficiency highly preferred.
- Comfortable and confident on camera for social media content.
- Strong computer skills — Microsoft Word, Excel, and Outlook; advanced Excel a plus.
- Excellent organizational, time-management, and multitasking skills, with the ability to prioritize by urgency and impact.
- Able to take direction from multiple people and adapt to changing priorities, deadlines, and business needs.
- Ability to read construction plans and knowledge of basic geometry preferred.
- Self-motivated, proactive, detail-oriented problem-solver willing to take on all kinds of tasks.
- Located in South Florida with reliable transportation; professional attitude, strong work ethic, and the ability to handle confidential information with discretion.
Compensation
- Annual salary of $40,000 – $50,000, based on experience and qualifications.
- Performance-based bonus opportunities may be available.
- Full-time, permanent position; expected hours: 40 per week.
What We Offer
- A stable, full-time position with room to grow as the company scales.
- Paid time off.
- A fast-moving, collaborative environment backed by an established, quality-focused partner.
- Clear opportunities for professional growth and advancement for those who take initiative.
- Company support and tools to help you succeed.
Additional Information
This is an in-person position in Miami / South Florida; remote applications will not be considered. Immediate start available. If you believe you are the ideal candidate for this role, tell us why when you apply.
Employment is at-will. Either you or the company may end the employment relationship at any time, with or without cause and with or without notice. Nothing in this job description constitutes an express or implied contract of employment or a guarantee of continued employment.
Equal Opportunity Employer
Future Land Capital is an Equal Opportunity Employer. We provide equal employment opportunities to all applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, marital status, genetic information, veteran status, or any other characteristic protected by federal, state, or local law. Employment is contingent upon the ability to provide documentation establishing identity and authorization to work in the United States.
Pay: $40,000.00 - $50,000.00 per year
Benefits:
Education:
- High school or equivalent (Preferred)
Language:
Work Location: In person
