JOB Overview
We are seeking a proactive and detail-oriented Fiscal Invoice Specialist to join our finance team. In this vital role, you will manage invoice processing, ensure financial compliance, and support the organization’s accounting operations with precision and efficiency. Your expertise will help maintain the integrity of our financial data, streamline accounts payable workflows, and uphold the highest standards of accuracy in financial documentation. This position offers an exciting opportunity to contribute to a dynamic organization committed to excellence in financial management.
Job Type: Full-time, Temporary / Contract
Contract Period:Aug 1- June 30, 2027
Total Hours: ~1,047 hours (approx. 40 hours per week)
Responsibilities and Tasks:
1. Invoice Review and Compliance
- Review reimbursement requests verifying reasonability and allowability to the approved budget
- Ensure invoices are reviewed, monitored, and tracked for timely processing
- Maintain organized and up-to-date invoice records for the assigned caseload.
2. Evidence Review and Validation
- Analyze expenditure evidence ensuring alignment with Federal and State reporting requirements outlined in EDGAR, UGG, and CFR.
- Develop corrective action logs to mitigate high-risk fiscal practices.
3. Risk Identification and Mitigation
- Generate reports on financial risks, compliance, and invoice processing metrics.
- Develop corrective action plans to mitigate risks and ensure compliance with financial policies and regulations
4. Draw Down and Reporting:
- Track spending against budgets, ensuring expenditures are within approved limits
- Generate reports on invoice processing metrics.
- Update and maintain log of expenditures and drawdowns
5. Coaching and Collaboration
- Collaborate with the OST team to streamline invoice processing workflows.
- Provide updates to Fiscal Compliance Monitor and Director of the Youth Development Branch.
- Attend weekly meetings with Fiscal Compliance Monitor.
- Recommend process improvements related to invoice receive, process, evidence tracking, and risk mitigation strategies.
6. Responsible for documenting, monitoring, and providing weekly feedback as an active participant in an artificial intelligence tool integrative pilot in the testing, phase I and II implementation stages. Clear documentation and adherence to human in the loop verification procedures are essential for feedback and evolution of this enhanced practice
Education Requirements
1. Minimum of bachelor’s degree in finance, accounting, economics or related field;
2. Experience and knowledge of accounting practices per Education Department General Administrative Regulations (EDGAR), Uniform Grants Guidance (UGG), and Code of Federal Regulations (CFR). Required Documentation: As proof of meeting this requirement, the bidder shall provide with its quote a copy of their professional resume.
Required Documentation: As proof of requirements 1,2, 3 and 4 the bidder shall provide with its quote of two (2) letters of recommendation.
Pay: $28.00 - $34.00 per hour
Education:
Experience:
- providing fiscal support for state and/or federal grants: 3 years (Required)
- accounting practices per EDGAR, UGG and CFR : 3 years (Required)
Work Location: In person
