Basic Job Description
The Administrative Assistant will perform administrative and billing duties related to the Security department under the direction of the Director of DR Security.
Essential Duties and Responsibilities
- Create and maintain an accurate schedule for all DR Security guards.
- Screen and schedule potential applicants for security positions.
- Handle weekly billing for all facilities.
- Coordinate and schedule meetings and appointments.
- Draft correspondence as needed.
- Compile information and prepare periodic reports.
- Maintain all security CLEET certifications on spreadsheets.
- Assist security guards with CLEET related questions.
- Performs special projects as assigned.
- Act as first line of contact for guards for callouts or shift changes after schedule is released.
- Field calls, texts and messages from security guards related to scheduling.
- Assist the manager with administrative and recruitment tasks as needed.
- Maintain high confidentiality.
- Other duties as by leadership.
- Acquire Cleet 1 & 2 to understand day to day operations.
Requirements
- High school diploma or equivalent
- 3+ years of administrative and/or billing related work
- Excellent surveillance and observation skills; familiarity with report writing
- Proficient in English (oral and written); active listener with excellent communication skills.
- High proficiency in Microsoft 365 applications and general systems aptitude.
- Tech-savvy, good typing skills, and data entry experience.
- Outstanding ability to work independently to achieve results. Must originate, plan, adapt, and invent to accomplish tasks.
- Ability to set and maintain priorities when dealing with multiple demands and interruptions.
- Strong analytical and problem-solving skills.
- Ability to multitask, interpreting on-going problems and suggesting possible solutions.
- Ability to handle confidential information with professionalism and discretion.
- Must pass a background check and drug screen.
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Health insurance
- Life insurance
- Paid time off
- Professional development assistance
- Vision insurance
Work Location: In person
