The Leffell School, a K-12 Jewish independent school committed to academic excellence and
community engagement, seeks a highly organized, detail-oriented, and proactive Advancement Associate to join our team. This is a full-time, 12-month,
in-person position responsible for providing critical administrative, operational, and logistical
support across communications, advancement, and institutional events.
Key Responsibilities
Communications System Management
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Platform Coordination: Collaborate with the Communications Director to load, test, and schedule incoming email requests from all school departments.
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Newsletter Production: Work closely with the communications team to gather and input relevant information into weekly and periodic communications, including the Shabbat Shalom Friday newsletter, weekly PTO Post, and the alumni newsletter.
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Brand & Design: Partner with the Communications Director to maintain The Leffell School's branding guidelines across all written and digital communications. Create simple, visually appealing graphics and fliers using Canva.
Data & Research Operations
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Donor Research: Conduct initial research on alumni, grandparents, and prospective donors to help the CAO prepare for strategic meetings and assist in the upcoming Capital Campaign.
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Alumni Engagement: Partner with the alumni team to develop innovative programming and outreach to encourage young alumni to begin their philanthropic relationship with The Leffell School.
Executive Administrative Support
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Calendar Management: Coordinate schedules for the Chief Advancement Officer (CAO) and maintain the master communications calendar to ensure all meetings and deadlines stay on track.
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Financial Admin: Manage expense reports, track department receipts, and assist with ongoing budget monitoring.
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Organization: Maintain digital and physical filing systems, ensuring all contracts, vendor agreements, and donor records are organized and easily accessible.
Events & Logistics (School-Wide)
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Priority Groups: Support the Events Manager in logistical planning and engagement strategies, focusing on Alumni and Grandparents.
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All-Hands Support: Provide crucial "day-of" execution and operational support for all major school-wide events.
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Special Initiatives: Work directly with the CAO on large-scale events, including the Israel Day Parade and Faculty & Staff Appreciation Week.
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Vendor & Supply Prep: Manage the ordering of school swag and prepare thoughtful speaker gifts for school-wide needs.
Qualifications
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High level of organization with a sharp eye for detail and data accuracy.
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Strong written and verbal communication skills.
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Proven ability to multitask, prioritize tasks, and meet deadlines in a fast-paced and exciting environment.
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A collaborative team player with a proactive, problem-solving approach to workflow.
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Proficiency in Google Workspace (G Suite) and an aptitude for learning new database and communication systems.
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Familiarity with Canva or basic graphic design principles is a plus.
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Familiarity with Judaism, Jewish holidays, and Hebrew is beneficial but not required.
Compensation and Benefits
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Schedule: Full-time, entry-level, year-round position. Monday–Thursday, 8:00 a.m. –4:00 p.m., and Friday, 8:00 a.m. – 2:30 p.m. (or 1:30 p.m. from November to March). Limited weekend and evening hours are required for select school events.
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Benefits: Attractive benefits program, including health, dental, and retirement coverage.
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Paid Time Off (PTO): Generous PTO package, including school breaks, major Jewish holidays, and additional vacation/personal days.
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Salary: $50,000 - $60,000
