Description:
We’re looking for a detail-driven Accounts Payable Bookkeeper Assistant to keep our finances running smoothly and our vendors happy. If you love organized numbers, efficient systems, and a hybrid work setup that offers flexibility and balance, this role is for you—plus enjoy a strong benefits package as part of a growing, high-impact practice.
Job Summary:
The Accounts Payable & Bookkeeping Assistant supports the daily financial operations of a medical practice by processing vendor invoices, maintaining accurate accounting records, and assisting with routine bookkeeping entries. This role helps ensure timely payments, accurate expense tracking, and smooth financial operations in a clinical environment.
Job Duties and Responsibilities:
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Process, review, and enter vendor invoices accurately and in accordance with practice policies
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Ensure proper coding of expenses to the general ledger and relevant departments
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Assist with weekly accounts payable payment runs (checks, ACH, and other payments)
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Maintain organized records of invoices, receipts, and supporting documentation
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Reconcile vendor statements and resolve billing discrepancies
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Enter daily bookkeeping transactions and assist with journal entries as needed
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Support bank and credit card reconciliations
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Assist with month-end closing activities and financial reporting
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Communicate with vendors and internal staff regarding invoices and payment status
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Maintain confidentiality when handling financial and practice-related information
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Other duties as assigned
Compensation and Benefits (YOU MATTER!):
$22-$24 hourly + benefits!!!
We offer a comprehensive benefits package designed to support your health, financial wellness, and work-life balance, including:
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Medical, Dental, and Vision Insurance
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401(k) with Employer Match
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Paid Time Off (PTO) + Sick Time
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Ancillary benefits including Pet Insurance and Accidental & Critical Illness Coverage and MORE!
Requirements:
Qualifications and Experience:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are reflective of the knowledge, skill, and/or ability required.
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High school diploma or equivalent required; some college coursework in accounting preferred
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1+ year of experience in accounts payable, bookkeeping, or general accounting support
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Basic understanding of accounting principles and invoice processing
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Experience with accounting software (QuickBooks Online and Desktop, Sage, or similar) preferred
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Strong Microsoft Excel and data entry skills
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High attention to detail, accuracy, and organization
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Strong communication and follow-up skills
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Ability to manage multiple tasks in a fast-paced medical office environment
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Prior experience working in a medical practice, clinic, or healthcare office
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Familiarity with medical billing workflows (helpful but not required)
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Experience assisting with reconciliations and journal entries
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Individual will be required to:
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Sit for long periods at a time.
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Use hands and fingers in repetitive motions, daily.
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Ability to lift, push, pull up to 20 lbs. Periodically.
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Must have reliable transportation
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Travel to clinic locations or sites as needed.
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Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
