Title: Sales Operations & Procurement Specialist
・Location: Manhattan, New York
・Employment Type: Full-Time, Direct Hire
・Work Schedule: Monday–Friday 9am - 5pm
・Work Arrangement: Hybrid (3 days in office, 2 days WFH)
・Compensation: $24.50 - $26.00/hour
・Language Requirement: Business-level Japanese and English required
A Japanese IT company is seeking a Sales Operations & Procurement Specialist (Japanese and English bilingual).
Sales Operations
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Prepare quotations for software license renewals, maintenance contracts, and standard system integration (SI) projects.
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Process sales orders and generate invoices using the Navision (NAV) ERP system.
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Coordinate with the billing team to ensure invoice accuracy and assist with accounts receivable follow-up.
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Respond to customer inquiries and provide administrative support to the sales team.
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Manage contracts, including renewals, amendments, terminations, and annual warranty renewals.
Procurement & Purchasing
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Source vendor quotations, pricing, lead times, and product specifications.
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Prepare and process purchase orders while coordinating approvals and purchasing activities.
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Manage procurement from order placement through delivery, ensuring timely fulfillment.
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Reconcile received goods with purchase orders and resolve shipment discrepancies.
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Process vendor invoices and payment documentation.
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Negotiate pricing, discounts, and contract terms with hardware and software vendors.
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Maximize partner incentive programs, including rebates and deal registration benefits.
Systems & Data Management
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Maintain accurate sales and procurement records in Navision (NAV).
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Update and manage Excel-based operational data.
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Analyze purchasing and operational data to support business planning.
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Assist with project P&L tracking.
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Troubleshoot NAV system issues in collaboration with IT and Accounting teams.
Warehouse & Inventory
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Oversee shipping, receiving, and inventory management activities.
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Coordinate deliveries and warehouse operations.
Process Improvement
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Participate in continuous improvement (KAIZEN) initiatives to streamline business processes.
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Prepare reports, operational manuals, and analytical documentation.
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Perform additional administrative and operational duties as assigned.
Benefits:
Medical & Dental & Vision
Basic Life Insurance and AD&D
Short-Term Disability Insurance
Flexible Spending Account (FSA)
Employee 401 (K) Savings Plan
Vacation Time
Thirteen Paid Holidays per year
Sick Time
