Administrative Support Specialist & Catering Coordinator | Tampa, FL
The Administrative Support position provides clerical and operational assistance to technical staff, office personnel, and management. This role supports staff and leadership with daily office operations and event logistics, including coordinating catered lunches and assisting with setup and cleanup for company events and meetings.
Responsibilities
- Perform general administrative support for office and engineering staff, including data entry, printing, copying, scanning, and mailing lists.
- Provide support for company events, employee gatherings, and special projects as assigned.
- Coordinate catered lunches for meetings, training, and company events, including placing orders, confirming details, and communicating with vendors.
- Assist with setup and cleanup of conference rooms and common areas before and after meetings, lunches, and company events.
- Maintain office supply inventory, place orders, and organize supply storage areas.
- Create and submit purchase orders.
- Handle daily mail distribution, UPS shipments, and occasional post office runs.
- Mail mergers including printing and stuffing envelopes. Assist with public involvement materials including presentation boards.
- Assist with utility coordination, including creating design tickets.
- Back-up to coordinate corporate vehicle reservations and scheduling.
- Ensure completion, filing, and submission of vehicle-related documentation, including accident reports, inspections, mileage logs, maintenance records, coordinate administrative vehicle repairs as needed.
- Coordinate registrations for trainings, association seminars, meetings, and luncheons.
- Support front desk operations by answering phones, greeting visitors, and serving as backup to the Receptionist, daily including lunch and break coverage.
- Prepare and assemble branded welcome kits for new employees.
Qualifications
- High school diploma or equivalent required
- 3-5 years of administrative or office support experience preferred
- Proficiency with Microsoft Office and basic office technology
- Strong organizational and time-management skills with attention to detail
- Ability to multitask and work effectively in a team-oriented environment
- Professional communication and customer service skills
- Ability to lift and carry up to 20 pounds
About KCA
KCA is a minority-owned multidisciplinary engineering firm that has served the transportation industry for 50 years. KCA has steadily transformed from a three-person firm into an organization consistently listed on Engineering News-Record’s Top 500 Engineering Firms nationwide. Our firm has more than 400+ employees. We offer the stability and opportunities of a large firm, but when you join us you are not just a number, you are part of the family.
When you join Kisinger Campo & Associates (KCA) you will be working with talented, energetic people that enjoy what they do and have fun doing it. We work on a variety of transportation projects for state and local government clients in Florida and the Southeast including state DOTs, tolling authorities, counties, and cities. We are proud to have won local, state, and national awards for our innovation and problem solving.
EOE
KCA is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status or any other characteristic protected by law.
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Parental leave
- Professional development assistance
- Referral program
- Tuition reimbursement
- Vision insurance
Application Question(s):
- Will you now or in the future require sponsorship for employment status?
Experience:
- administrative and catering: 3 years (Preferred)
Location:
- Tampa, FL 33602 (Preferred)
Ability to Commute:
- Tampa, FL 33602 (Required)
Work Location: In person
