Part-Time Office Manager / Executive Assistant
Approximately 20 Hours per Week | Burke, VA | Hybrid
A growing Northern Virginia HVAC company is looking for a highly experienced office professional who would enjoy bringing their knowledge, organization, and judgment to a small but growing business.
This position is designed for an experienced professional who is looking for a meaningful part-time role rather than a full-time position.
What We Offer
- Approximately 20 hours per week
- Flexible schedule — typically around 4 hours per day
- Negotiable working hours
- Hybrid schedule combining work from home with time in our Burke, Virginia office
- Opportunity to work directly with the owner and play an important role in the growth and organization of the company
Who We're Looking For
We are particularly interested in a seasoned office professional with substantial experience managing office operations, customers, schedules, and administrative responsibilities.
The right person will be organized, dependable, professional with customers, comfortable with technology, and capable of working independently without requiring extensive supervision.
Experience
- 10+ years of professional experience in office management, customer service/customer relations, business administration, or a combination of these areas
- Broad office management experience strongly preferred
- Experience working in a small business environment is a plus
- HVAC, home services, construction, or other service-business experience is a plus
- ServiceTitan experience is a significant plus
- QuickBooks Online experience is a plus
Responsibilities
Responsibilities will include a combination of office management, customer service, scheduling, and administrative support, including:
- Helping organize and manage day-to-day office activities
- Managing the CEO's weekly calendar and helping keep priorities organized
- Entering new HVAC service requests into ServiceTitan
- Scheduling and dispatching technicians
- Answering a limited number of incoming customer calls using an established call process
- Communicating with customers by phone, email, and our software platform
- Obtaining HVAC permits through county websites
- Registering newly installed HVAC equipment with manufacturers
- Assisting with other administrative and organizational needs as the company grows
This is an excellent opportunity for an experienced professional who wants to remain professionally engaged, contribute meaningful experience to a growing company, and maintain the flexibility of a part-time schedule.
Pay: $25.00 per hour
Benefits:
Work Location: Hybrid remote in Burke, VA 22015
